Senior Deputy Court Clerk-Probate Court

***** NOTICE:
This is an internal position and is only open to current employees of the Athens Clarke County Unified Government ****

REPORTS TO:

Probate Court Judge

FLSASTATUS:
Non-Exempt

CLASSIFICATION:
Non-Personnel System;
Serves at the discretion of the Judge

PAY GRADE: 113

SAFETY SENSITIVE:
No

The purpose of this job is to attend to the needs of the Probate Court in the performance of the duties of the judiciary. Duties and responsibilities are the maintaining of all books, papers, dockets, and records belonging to the office with care and security and to keep the documents filed, arranged, numbered, and labeled, so as to be of easy reference.

Duties include reviewing petitions and applications, then drafting appropriate orders for the judge's signature. It is also the responsibility of this position to give assistance to the public, perform duties necessary to act as custodian of court records, and to perform such other duties as are or may be required by law or as necessarily appertain to the office of the Probate Court.

• May be required to work on religious holidays.
• Regular and predictable attendance is required.
• Must work cooperatively with others.
• When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
  
  High school diploma or equivalent with two years of legal secretarial or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
• Supervisory experience is preferred.
• Directs work assignments, counsels employees when necessary, and assists with employee performance appraisals.
• Assists divisions with workload overflow demands.
• Officially signs documents as Senior Deputy Clerk per authority given by the Probate Judge.
• Reviews petitions and applications for completeness and accuracy, then either assists with obtaining any amendments or additional information needed or drafts appropriate orders and notices for the judge's signature and/or approval.
• Makes initial determination of whether the appointment of legal counsel or a guardian ad litem is necessary and, if the judge concurs or independently directs, finds an attorney who is capable of handling the matter (consulting with the judge as necessary) and prepares the appointment order for the judge's signature.
• Schedules hearings and trials with the consent of the probate judge as well as coordinates other matters for the Probate Court judge.
• Files, cancels, indexes, processes and reviews documents filed with the court, and records cash receivables for court case filings, marriage license applications and certificates, and weapons carry license applications and other filings as appropriate.
• Files, records, indexes, and reproduces applications, petitions, subsequent pleadings, orders and notices of the Court, and all other related documents in the case management system of the Court.
• Receives, receipts and dockets payments by check, cash or, if applicable, charge, for all civil actions and license applications;
• Processes petitions, applications, caveats, amendments, motions and other requests for relief or license by receiving, filing, docketing, assigning, and recording the same and presenting the same to the judge for action as appropriate.
• Prepares summons, citations, notices, orders, return of service forms and service documents for civil actions.
• Prepares and transmits reports to Georgia Crime Information Center; requests criminal record checks or other background checks as required by law or as directed by the probate judge;
  Prepares documentation for action to be processed by Sheriff's…