Athens Armory Event Coordinator

Location: Blue Dot Coworking at The Armory, Athens, Ohio

Hours: Part-time (12+ hours weekly) - growth into Full-time

Pay: $20-$30 per hour with potential for revenue share

Location: Blue Dot Coworking at The Armory, Athens, Ohio

Supervisor: Director, Blue Dot Coworking

Hours: Part-time (12+ hours weekly) - growth into Full-time

Pay: $20-$30 per hour with potential for revenue share

The Event Coordinator supports the booking, planning, coordination, and execution of events hosted at The Athens Armory. This position plays a key role in ensuring events run smoothly while supporting Blue Dot’s mission of strengthening Southeast Ohio’s professional community.

The Event Coordinator works closely with the Blue Dot Director to manage event logistics, communicate with clients, and support the successful use of the facility for meetings, workshops, community gatherings, and private events.

• Serve as a primary point of contact for events
• Respond to inquiries, provide tours, and guide clients through the booking process
• Prepare event proposals, quotes, and contracts in coordination with the Director
• Maintain clear communication with clients from inquiry through post-event follow-up
• Through direct recruitment, increase average monthly events from 5 to 10

• Coordinate event logistics including room layouts, technology needs, vendor access, and timelines
• Ensure all event details are documented and communicated to relevant staff, contractors, and partners
• Assist clients in developing realistic plans that align with the space’s capabilities and policies

• Oversee event setup and breakdown logistics including furniture, signage, and equipment
• Provide on-site support for events when required, ensuring a smooth experience for hosts and guests
• Ensure event spaces are properly reset and ready for the next booking

• Maintain accurate event calendars and bookings for both The Athens Armory Event Hall & Armory Park
• Track event details, timelines, and requirements to ensure operational readiness
• Support the development of clear procedures for event setup, teardown, and space use
• Schedule contractors for cleaning, furniture setup, and day-off support

• Monitor event spaces to ensure they remain clean, organized, and professionally presented
• Coordinate with facilities and operations staff to address maintenance or supply needs related to events
• Help maintain event inventory such as tables, AV equipment, and supplies

• Develop ongoing marketing strategies to grow the event calendar
• Coordinate with the Director to promote events and highlight use of the space
• Track event metrics including number of bookings, attendance, and revenue
• Support documentation of events through photos, testimonials, and post-event surveys

• Support general operations of Blue Dot Coworking when events are not scheduled
• Contribute to the welcoming and professional atmosphere of the coworking community
• Oversee Ohio University Work Study students
• Other duties as assigned

• Strong organizational and project management skills
• Excellent communication and customer service abilities
• Ability to manage multiple events and timelines simultaneously
• Comfort working evenings or weekends when events require
• Ability to lift up to 30 lbs and assist with event setup
• Experience with supervision and management of employees and/or students
• Experience in events, hospitality, nonprofit work, or community programming preferred