Director of Facility Operations

Position Information

Department/College Physical Plant

Position Title Director of Facility Operations

Job Category Staff

Posting Number 00513

FLSA Exempt

Full or Part Time Full-Time

Temporary No

If Temporary, number of months

Duties

JOB SUMMARY :
The Director of Facility Operations is responsible for assisting the Vice President of Financial Affairs in all aspects of the University’s Physical Plant and day-to-day operations of maintenance and grounds.

ESSENTIAL FUNCTIONS

• Plan, organize, coordinate, direct and control all facilities operations functions including:
• Maintenance, custodial, grounds, purchasing, generation and distribution of utilities.
• Assisting the Vice President of Financial Affairs in the design of construction and renovation, coordination of design, administration of contracts for new and existing facilities.
• Assisting the Vice President and Assistant Vice President of Financial Affairs with planning and coordination of facilities projects and serving as a liaison with architects, engineers and contractors/subcontractors engaged in plant expansion, renovations, or other major projects.
• Overseeing the CMMS (computerized maintenance management system) and ensuring staff are optimizing the work orders and completion timelines, preventative maintenance, corrective maintenance, and deferred maintenance functions, as well as generating essential reporting for budget and capital planning purposes.
• Maintaining sufficient records, files, controls, and procedures to ensure management and work production.
• Responsible for all physical facilities, including:
• Ensuring proper upkeep of facilities to include heating, ventilation, air conditioning, lighting, plumbing, cleanliness, sanitation, general appearance of building and grounds, ice and snow removal, and emergencies affecting the campus.
• Responsible for physical plant budget, including:
• Evaluating and ensuring the efficient operation of the department, managing operational expenses within budget guidelines, which is consistent with sound management practices.
• Preparing the annual budget requests for physical facilities.
• Provide supervision of physical plant personnel, including:
• Providing administrative and technical direction and supervision to departmental staff in completing work assignments in adherence with standard operating procedures.
• Discussing plans and delegating major project assignments to supervisory staff; determining building and maintenance priorities that are of a significant scope.
• In consultation with the Vice President of Financial Affairs and Human Resources, make recommendations concerning the hiring, promotion and termination of plant staff.
• Supervising maintenance, grounds, custodial personnel, tradesmen, contractors, and/or their employees hired for specific work, and such other personnel as may be assigned or designated.
• Developing training sessions for physical plant employees.
• Responsible for repair and maintenance, housekeeping, and supporting services of facilities, including:
• Supervising repairs and maintaining all facilities, buildings and grounds.
• Coordinating the purchase of necessary supplies, equipment, and services from appropriate sources and maintaining proper inventory control over maintenance parts and consumable supplies.
• Providing systematic inspection, planning, and accomplishing repairs to facilities, equipment and grounds.
• Advise, discuss, and inform administration, department heads, and staff members on physical plant matters and problem areas.
• Continually maintain a Preventative Maintenance program through the use of the CMMS.
• Responsible for supervising physical security to ensure that the facilities’ fire alarm systems, commercial security CCTV systems, and access control systems are functioning correctly.
• Demonstrate flexibility and adaptability to changing work scope and tasks based on need.
• Actively work towards building cooperative and collaborative relationships with peers and internal faculty and staff.
• Maintain “open door” to internal and external customers.
• Identify opportunities for improvements to work practices and offers viable solutions for implementation.
• Proactively engage in…