Human Resources Specialist

Overview

This role is an in-office position. Candidates will need to work in the office Monday through Friday each week. This will only be impacted by Holidays or inclement weather.

• In collaboration with the Executive Director of Human Resources, works to support the organization’s recruitment and employee engagement efforts.
• Schedules, coordinates, and facilitates new hire processing and orientation.
• Responsible for overseeing the maintenance of employment records, both in the file room and electronically, to include proper storage, retention, and accuracy.
• Responsible for the preparation, tracking, maintenance, and periodic audit of all I9 records and work authorizations.
• Responsible for maintaining an accurate record of open and closed requisitions, replacement names, and hires, to minimize duplication of requisitions.
• Sources applicants through various methods that may include internal and external job postings, advertisements, recruiting firms, career sites, career fairs, union calls, etc.
• Coordinates, attends, and participates in recruitment fairs and career opportunity presentations, both on and off property.
• Communicates as needed with Hiring Managers on staffing needs/shortages and assists them, as needed, with reviewing applications, scheduling interviews, and conducting interviews.
• Ensures recruitment processes are compliant with federal and state law.
• Daily tasks may include:
  • Reviewing Personnel Action Forms for completeness and accuracy and resolving discrepancies
  • Handling HRIS data entry administration as it pertains to hires, terminations, transfers, licensing, promotions, pay increases, etc.
  • Create ATS user accounts for new hiring managers and trains them on the recruitment process.
  • Pulling reports and performing audits of HRIS system to ensure accuracy in the inputting of data
  • Running and distributing weekly, monthly, and yearly reports, as necessary.
  • Managing performance appraisal process to include updating of next review and next increase dates, pulling reports, and notifying Department Heads of upcoming appraisal due dates, etc.
  • Responsible for tracking employee licensing information and handling renewal notifications
  • Performing salary surveys and compensation analysis.
  • Maintaining Employee Referral program.
• Additional tasks may include:
  • Creating/ Implementing Employee Programs
  • Assisting with Benefits and Leave of Absence administration
• Promotes positive public relations.
• Performs other duties as assigned.

• Bachelors’ degree or equivalent experience in Hospitality, Human Resources or Psychology.
• Minimum of 2 years’ experience in recruitment/Human Resources/Hospitality.
• Proficiency in Microsoft Office Suite, HRIS, and applicant tracking systems.
• Excellent planning, organizational, communication, leadership, and interpersonal skills.
• Must be able to maintain a high level of confidentiality / professional discretion.
• Progressive thinker with attention to detail and strong problem solving and decision-making skills.
• Ability to manage multiple responsibilities, with priority, while meeting deadlines.
• Ability to self-initiate value-added tasks.
• Ability and desire to learn all facets of Human Resources to best assist applicants and employees with questions and concerns.
• Bilingual preferred, but not required.