Project Coordinator

Location:

Auburn Hills, MI

The Project Coordinator provides complex administrative support to various members of the project team under the direction of the Office Manager. The role involves project oversight and coordination of all stages from inception to completion, including data entry, tracking, and monitoring control points and program updates. Responsibilities also include uploading photos and documents, managing tracking progress for program estimates, and maintaining accurate paperwork.

• Provides high-level administrative support to Project Directors and the Project Management team.
• Conducts quality checks of purchase orders.
• Authorizes/COSs as needed.
• Prepares job files and ensures paperwork is completed accurately.
• Maintains and organizes paperwork in specific files using Salesforce.
• Assists with transferring and uploading photos into specific files to forward to corporate staff.
• Develops staff meeting agendas for production meeting logistics.
• Performs weekly safety training updates using HRMS and Egnyte software.
• Reconciles and sends billing reports to accounting staff by monthly deadlines.
• Handles requests and billing exceptions.
• Generates requests for promptness on estimates.
• Manages and updates certificates using HRMS software and Excel spreadsheets.
• Attends company training and monthly Admin Program meetings.
• Executes administrative support functions to management and follows company procedures and protocols.
• Provides special project assistance as needed.

Proficiency in MS Word, Excel, PowerPoint, G Suite, PC, and Xactimate is a plus. Excellent communication skills in English, both oral and written.

This job operates in a professional office environment, routinely using standard office equipment such as computers, phones, faxes, scanners, and electronic filing systems.

Regularly requires talking or hearing, standing, walking, using hands to finger, handle, or feel, and reaching with hands and arms.

• High School Diploma or equivalent.
• Minimum of 1 year of experience in a coordinator or administrative role.
• Excellent customer service experience.
• Strong work ethic, reliability, organizational skills, and attention to detail.
• Strong verbal and written communication skills.
• Proficiency in technology and various software.
• Ability to work in a fast‑paced environment.
• Positive attitude toward new challenges.
• Takes initiative and ownership.
• Strong commitment to compliance and ethical conduct.
• Experience in Salesforce, including generating reports, preferred but not required.
• Construction industry experience preferred.

Entry level

Full‑time

Other, Industries:
Construction