Gift Accounting Specialist

Position Details

Position Information

Requisition Number S4943P Home Org Name Advancement Finance Division Name Senior VP, Advancement Position Title Gift Accounting Specialist Job Class Code OA10 Appointment Status Full-time Part-time FTE Limited Term No Limited Term Length

Job Summary

Auburn Advancement is excited to begin the search for a Gift Accounting Specialist to join our operations and strategy team! This position is about advancing philanthropic initiatives through comprehensive gift processing and acknowledgments, strengthening donor relationships, and driving ongoing support for Auburn Advancement.

What You'll Do:

* Process Optimization:
Streamline gift processing procedures and automate data uploads to our fundraising system and integrated platforms, enhancing efficiency and accuracy.

* Data Precision:
Ensures accurate recording and reporting of donor contributions to Auburn University.

* Data Integrity:
Maintain comprehensive and consistent records, regularly auditing data for accuracy and integrity to support reporting and compliance requirements.

* Champion Philanthropy:
Directly contribute to fostering donor satisfaction and trust, encouraging ongoing support and philanthropic contributions to Auburn Advancement and Auburn University's mission and initiatives.

Why You'll Love It Here:

* Impactful Work:
Your efforts will directly contribute to the growth and success of Auburn University and its priorities.

* Collaborative Environment:
Join a team of dedicated professionals who are committed to making a difference.

* Purpose Driven Work:
Align your passion and fulfillment to your work, where you're trusted to reach your full potential and achieve your pinnacle career experience.

* Culture by Design:
Thrive in a culture that champions respect, accountability, and professional development.

Now is the perfect time to join Auburn Advancement, a dynamic team encompassing Operations and Strategy, Culture and Talent, Engagement, Philanthropy, and Communications. Under the visionary leadership of Senior Vice President Rob Wellbaum - a seasoned and respected advancement professional - our organization is set to revolutionize the future of Advancement.

Essential Functions

* Researches and analyzes relevant documentation and inputs data from the receipt of gifts from donors to Auburn University, Auburn University Foundation, Auburn University Real Estate Foundation, Tigers Unlimited Foundation, and Auburn Alumni Association.

* Accurately determines donor intent and gift purpose in recording gift checks and other giving instruments in donor records systems.

* Processes gifts and pledges in accordance with Auburn University, CASE policies, and IRS regulations.

* Maintains familiarity with policies, processes, and procedures for all types of gift transactions, including but not limited to pledges, cash, matching gifts, payroll gifts, stock, and gifts-in-kind.

* Responds to inquiries from Advancement and donors regarding gifts and pledges.

* Ensures timely gift and/or records updates, allowing for receipts and record changes to be made according to leading industry practices.

* Enhances business processes, including automation where possible, for uploading and reconciling data from various sources into the fundraising system of record and other integrated systems.

* Works closely with staff across Advancement, including finance, IT, and fundraising colleagues, to standardize and streamline the setup, facilitation, and execution of gift agreements, allocation creation, and related entries or coding assignments across systems.

* Ensures the accuracy of data and gift information to provide for the most comprehensive record-keeping possible.

* Maximize the use of CRM database tools and business processes to find efficiencies and expedite data input and ensure gift batches are accurate and reconciled. Accuracy of data and gift information contributes to comprehensive reporting, including industry and university reports (e.g. surveys, year-end compliance, 990s, and financial reporting).

* Applies organizational policies and procedures, particularly as they relate to gift accounting standards.

* Maintains the highest…