Administrative Support Specialist

The McWhorter School of Building Science within Auburn University's College of Architecture, Design and Construction seeks candidates for an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the School. This position serves as a key member of the administrative team and supports faculty, staff, students, and visitors while helping advance the School's teaching, research, outreach, and student engagement missions.

The McWhorter School of Building Science (BSCI) cultivates a proud tradition of leadership within the construction industry, both nationally and internationally. Rooted in a commitment to practical, professional, and industry-engaged education, BSCI has earned recognition as one of the largest and most respected construction management programs in the United States. Established in 1947, BSCI is also among the nation's oldest construction education programs.

As part of Auburn University's College of Architecture, Design and Construction (CADC), BSCI collaborates closely with the School of Architecture, Planning and Landscape Architecture and the School of Industrial and Graphic Design, creating opportunities for interdisciplinary learning, research, and professional engagement.

The successful candidate must be highly organized, customer-focused, detail-oriented, willing to occasionally travel and capable of independently managing multiple priorities in a fast-paced academic environment. This position works closely with faculty, staff, students, college leadership, university offices, and external partners to coordinate a wide range of academic, financial, travel, and operational activities essential to the School's success.

• Manage faculty, staff, student, and candidate travel, including travel authorizations, travel arrangements, conference registrations, travel reimbursements, and compliance with university travel policies.
• Coordinate student travel activities for study abroad programs, service-learning experiences, field trips, academic competitions, and other experiential learning opportunities.
• Process departmental fiscal transactions, including budget transfers, departmental expenditure corrections, salary wage transfers, eCollections reports, and other financial documentation.
• Reconcile departmental purchasing card transactions, review payroll distribution reports, and assist with departmental financial monitoring and reporting.
• Assist faculty with research-related expenditures and grant-supported purchases while coordinating with college and university research administration personnel.
• Ensure compliance with university, college, and departmental policies and procedures while performing administrative and fiscal responsibilities.
• Be open to occasional travel to construction industry events to assist with recruitment activities, promotional events, workshops, meetings, and special programs.

• High school diploma or GED
• 6 years of experience in administrative support services.

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Typical salaries are between $46,580 annually/$22.39 per hour - $53,230 annually/$25.59 per hour

• Experience supporting academic programs, faculty, and students in a higher education environment.
• Experience with university financial, travel, procurement, and student information systems.
• Demonstrated ability to coordinate complex travel logistics and manage…