Fleet Operations Assistant

SONS Automotive Fleet Department Admin

We are building a modern, technology-driven Fleet operation and are looking for a highly skilled Fleet Technology & Data Systems Admin Assistant, to help develop the systems, tools, automation, and reporting infrastructure behind our growing department.

We are looking for someone who understands technology, data, automation, and business processes—and can take an idea or operational challenge and build a solution.

WHAT YOU’LL HELP BUILD

Our Fleet department works with large amounts of vehicle, customer, sales, inventory, order, and financial data. We want to create systems that allow our team to operate faster, smarter, and more efficiently.

• Advanced Microsoft Excel workbooks and reporting systems
• Google Sheets and Google Drive infrastructure
• Connected spreadsheets that automatically communicate and update across multiple files
• Advanced formulas, lookups, data validation, dashboards, and reporting tools
• Automated workflows that reduce manual data entry
• Fleet inventory tracking systems
• Vehicle order and status tracking
• Customer and account databases
• Sales performance dashboards and KPI reporting
• Management reporting tools
• Data imports, exports, cleanup, and organization
• Process automation and system integrations
• Internal tools designed specifically around Fleet operations

• Advanced Microsoft Excel
• Advanced Google Sheets
• Google Drive / Google Workspace
• Excel and Google Sheets formulas
• Connecting and synchronizing multiple spreadsheets
• Pivot tables, Power Query, dashboards, and data visualization
• Google Apps Script
• VBA / Excel automation
• SQL and database concepts
• Python or similar programming languages
• APIs and system integrations
• Workflow automation
• Data management and reporting
• CRM and/or dealership technology experience is a plus

We want a problem solver and builder.

You should be someone who can sit with our Fleet leadership team, understand what we are trying to accomplish, and then determine the best technological solution.

• Highly organized
• Technically advanced
• Detail-oriented
• Analytical
• Creative
• Comfortable working independently
• Able to explain technical concepts to non-technical employees
• Interested in building systems from the ground up
• Focused on automation, efficiency, and scalability

• Medical and Dental Insurance Benefits
• Life and Disability Insurance
• 401(k)
• Paid Vacation
• Professional and Respectful Work Environment
• Top Training Provided
• Employee vehicle purchase plans
• Family owned and operated
• Long-term job security
• Health and wellness
• Flexible Work Schedule
• Discounts on products and services