Payroll and Benefits Coordinator

FCI Construction in Auburn, Indiana, is looking for an experienced Payroll and Benefits Coordinator

The Payroll and Benefits Coordinator oversees all payroll-related processes, benefits administration, and compliance reporting. This role serves as the primary point of contact for payroll inquiries, union reporting, and employee onboarding. The ideal candidate will have strong organizational skills, attention to detail, and experience with union payroll requirements.

• Accurately process weekly payroll, union reporting, layoff checks, and year-end W-2 creation.
• Oversee new hire enrollment and ensure accurate setup in company systems and benefits plans.
• Manage 401(k) and Safe Harbor retirement plans, ensuring timely contributions and compliance.
• Prepare monthly union reporting and insurance documentation for non-bargained employees.

• Serve as the primary liaison between employees, operations, and finance for payroll and benefits inquiries.
• Assist employees during enrollment and respond to questions regarding pay, deductions, and benefits.
• Collaborate with union representatives on payroll-related matters and ensure compliance with agreements.
• Implement process improvements to optimize payroll workflows and leverage technology for efficiency.

• Ensure compliance with federal, state, and local payroll regulations, union requirements, and company policies.
• Maintain accurate payroll tax filings and prepare required documents (W-2, W-3, 940, 941, etc.).
• Maintain HIPAA-compliant employee files and detailed payroll records.
• Support internal and external audits with accurate documentation and timely reporting.

• Associate’s or Bachelor’s degree in Accounting, Finance, HR, or related field preferred.
• 3+ years of payroll processing experience, including union payroll reporting.
• Experience with W-2 preparation and payroll tax compliance.
• Proficiency in payroll/accounting software (Vista preferred) and strong Excel skills.
• Knowledge of federal, state, and local payroll regulations and union agreements.
• Excellent attention to detail, organizational skills, and communication abilities.

• Opportunity to play a key role in a growing company.
• Collaborative team environment with strong leadership support.
• Competitive compensation and benefits package.

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