VN-US-- Senior Programme Associate, USRAP

Organizational context:
The International Organization for Migration (IOM) is a UN agency promoting humane and orderly migration. The Washington office provides strategic oversight for the United States Refugee Admissions Program (USRAP), which offers resettlement opportunities globally. This role supports USRAP operations and collaborates with key partners like the U.S. Department of State and USCIS.

Job purpose:

The Senior Programme Associate, USRAP, plays a crucial role in supporting the planning, coordination, and implementation of the United States Refugee Admissions Program (USRAP) operations managed by IOM Washington. This position contributes to the effective delivery of resettlement services by providing essential administrative, logistical, and technical support. The role involves liaising with diverse stakeholders, managing program activities, and ensuring adherence to operational procedures and donor requirements.

By facilitating smooth program execution and maintaining accurate records, the Associate directly contributes to IOM's mission of assisting governments and migrants and promoting orderly migration pathways.

Responsibilities:
Assist programme management in planning, coordinating, and monitoring USRAP activities, including administrative, procurement, and programmatic matters. Provide communication and technical support for liaising with government officials, embassies, UN agencies, and other organizations, drafting correspondence and reports. Facilitate knowledge management by maintaining SharePoint sites, databases, and Standard Operating Procedures (SOPs). Organize USRAP activities, manage calendars, and arrange duty travel. Coordinate with administrative units on recruitment, onboarding, and separation processes, covering procurement, facility requirements, and inventory.

Organize special events, workshops, and conferences, managing all logistical and administrative details. Compile, analyze, and present data on USRAP topics and beneficiary attendance, supporting the drafting of program status reports. Undertake duty travel as required, assist in representing USRAP, and support Monitoring and Evaluation activities. Uphold Protection Mainstreaming Minimum Standards and IOM Standards of Conduct, ensuring confidentiality and integrity of information.

Education:

High school diploma with 6 years of work experience, or a Bachelor’s degree in a relevant field with 4 years of relevant work experience. Accredited universities are those listed in the UNESCO World Higher Education Database.

Work experience:

Prior experience with the USRAP is strongly preferred. Experience working with international humanitarian organizations, non-governmental or governmental institutions in a multicultural setting is advantageous. Experience liaising with governmental authorities, international institutions, UN agencies, and NGOs is required. Experience working with vulnerable groups such as migrants, refugees, and IDPs is also necessary.

Skills:

Proficiency in Microsoft Office Suite. Strong coordination skills for diverse, multi-stakeholder environments. Knowledge of project implementation and familiarity with financial, HR, and administrative procedures. Excellent attention to detail and organizational abilities. Good communication, organizational, and interpersonal relationship skills. Self-motivated with the ability to work independently under pressure. Troubleshooting skills.

Required languages:
English