Project Coordinator

SUMMARY

The Project Coordinator supports Project Management in all aspects of project execution-from bidding and proposal creation to order management, delivery coordination, and on-site support. This role plays a critical part in ensuring smooth operations and customer satisfaction throughout the project lifecycle.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• High School Diploma or GED

• Minimum of three (3) years of experience in the food service industry and/or construction project support

• Ability to read and interpret blueprints and construction documents

• Strong organizational and multitasking skills with the ability to meet deadlines

• Excellent written and verbal business communication skills

• Proficiency in Microsoft Office Suite and the ability to learn industry-specific software (e.g., Auto Quotes, SAP)

• Ability to independently estimate project proposals

Preferred:

• Experience with CAD, Revit, or hand sketching

• On-site construction experience, including field dimensioning, trade coordination, and site reporting

• A bachelor's degree in a related field is strongly preferred

ESSENTIAL DUTIES

• Complete, order, and file project documents at project initiation

• Compile submittal books and owner's manuals for customers

• Collaborate with Project/Installation Management, General Contractors, and Sub-Contractors to ensure smooth project coordination

• Attend construction meetings as assigned

• Submit weekly project status reports to Project Managers and the Sales Team

• Perform field dimensioning as needed

• Maintain daily communication with the Project Team and provide regular updates

• Foster and maintain strong relationships with vendors, vendor reps, and customers

• Escalate equipment or installation issues promptly

• Assist with the delivery and installation of hoods, walk-ins, and kitchen equipment

• Instruct and monitor on-site trades for proper mechanical connections

• Work with the Project Manager and job site team to resolve punch lists and support closeout procedures

• Occasionally attend project turnovers to assist in the transition to ownership

• Coordinate with the Don Build Corporate team on accounting and billing compliance

• Support additional Don Build sales activities as needed

• Maintain accurate and organized project files

• Coordinate and track equipment shipments and deliveries

• Schedule and track installation work