Contract Administration Specialist

This position is open until filled, with a first review date of October 26, 2026.

To be considered for the first screening, your application must have been received

before 11:59 p.m. Pacific Timeon Sunday, October 25, 2026.

The City of Auburn Public Works
- Engineering department is looking for a talented Contract Admin Specialist to add to our team! If you are an independent worker and are comfortable in a digital environment, then we would love to hear from you.

This position will give the opportunity to work with a dynamic group that is very team oriented and allows for a greater knowledge of the intricacies of public contracting and what it takes to manage a successful public works or private development construction project.

This position performs contract administration work in support of public works professional service agreements, capital project construction, and developer-related projects. The position’s activities and accuracy of work impacts the City’s Certification Acceptance status for federally-funded projects. The position works with Project Engineers, Construction Inspectors, contractors, developers, and property owners.

Take a look at this video to get an idea of what Public Works means in the City of Auburn!

The City of Auburn is home to over 80,000 residents and encompasses over 29.8 square miles of land, two rivers, and is part of two counties
- King and Pierce. The City operates as a Strong-Mayor form of Mayor-Council government, with a City Council of seven at-large members. The City is represented in many social media avenues! Check out our Facebook and Twitter pages to check out what we've been up to.

• Prepare and process contract
  and related legal documents, project correspondence, and coordinates construction meetings for developer public facility extension agreements and formally bid and non-formally bid construction contracts from application/solicitation through completion.
• Monitor contractor compliance with state and federal grant requirements, WSDOT regulations, City Code, project specifications, and state statutes related to public work projects.
• Process and track the status of contractor submittals
  , required material documentation for various federal and state grants and loans, material tickets, requests for information, and force account paperwork.
• Prepare and monitor consultant and service agreements, amendments, task assignments and associated documentation from solicitation through completion.
• Process complex purchase orders; prepares pay estimates and invoices for contracts and agreements for approval; assists project managers by monitoring project budgets.
• Provide key technical and administrative support to the City’s Capital Project Management and Development team, as well as consultants, service providers, developers, and contractors.

Please  to use this Interactive Projects Mapping Tool to find information about current capital projects in the design (red) and construction (blue) phases. You can also view approved development projects (brown).

While these duties may be the primary focus of this job, the full job description includes a more comprehensive list of responsibilities.  to review the class specification.

• Graduation from high school, or equivalent

• Two years of full-time related work experience
• Advanced skills and experience in computer programs (Outlook, Word and Excel) is required.

• Any combination of relevant education and experience which would demonstrate the individual’s knowledge, skills, and ability to successfully perform the essential elements and responsibilities listed above.

Previou…