Tribal College Projects and Operations Manager - MTM

Under the supervision of the Executive Director of Higher Education, the Tribal College Projects and Operations Manager requires a high level of technical proficiency in project and grant management systems, data analysis and report generation, Microsoft Office applications, and other technologies that support college operations and strategic decision-making. The position is responsible for writing, implementing, and evaluating grants while planning, coordinating, and overseeing the day-to-day operations of the college.

This senior-level position works collaboratively with senior management in Adult and Higher Education, providing oversight of operational staff and managing projects, resources, facilities, and support services. The role builds and maintains internal and external partnerships, ensures compliance with organizational policies and procedures, and supports the achievement of department goals.

• Prepares, maintains, and submits required grant reports; monitors grant data, deliverables, outcomes, expenditures, and compliance requirements to ensure accurate and timely administration of assigned grants.
• Generates operational, financial, and programmatic reports by collecting, analyzing, and presenting data to executive leadership to support institutional planning, performance evaluation, and decision-making.
• Manages and maintains assigned College data systems and operational records, ensuring accuracy, integrity, security, and accessibility of institutional information.
• Utilizes and administers project management software, grant management systems, student information systems, databases, Microsoft Office applications, and other technologies to implement operational processes, maintain information, and improve College administrative efficiency.
• Manages multiple assigned operational projects and grant-funded initiatives simultaneously, developing implementation plans and ensuring established objectives, schedules, budgets, deliverables, and compliance requirements are met.
• Conducts project reviews and prepares detailed quarterly reports for executive staff; recommends process improvements, identifies operational opportunities, and develops proposals for new projects or initiatives for leadership consideration.
• Leads cross-functional teams in implementing approved operational initiatives and applies project management practices to improve execution, coordination, and organizational effectiveness.
• Monitors project milestones and deliverables, resolves implementation and operational barriers within assigned authority, and communicates project status, risks, and recommendations to executive leadership.

• Assists leadership in developing operational budgets and administers and monitors assigned budgets and grants within established institutional priorities and authorized funding.
• Manages assigned departmental resources and assets to ensure appropriate, efficient, and accountable use consistent with established budgets, policies, and operational priorities.

• Implements and monitors operational processes to ensure compliance with applicable Tribal, federal, state, grant, and institutional policies and requirements; identifies compliance concerns and elevates significant issues to leadership.
• Coordinates and oversees implementation of approved operational risk mitigation measures, including leading the building Safety Committee and reporting identified risks and recommended corrective actions to leadership.

• Manages the day-to-day administrative and operational functions of the Tribal College in accordance with established institutional priorities, policies, budgets, and academic needs.
• Develops and recommends operational policies and procedures and implements approved processes; evaluates their effectiveness and recommends modifications to improve College operations.
• Monitors day-to-day operational performance, identifies workflow or service issues, and recommends and implements approved improvements to increase efficiency, consistency, and service quality.
• Coordinates and manages assigned operational support services, facilities, equipment, and institutional resources necessary to carry out College programs and daily operations.
• Develops and manages operational work plans, project plans, communication protocols, and implementation strategies necessary to execute established…