Office Manager - Bookkeeping & Procurement

Office Manager – Bookkeeping & Procurement

Start your new career as an Office Manager – Bookkeeping & Procurement with MAU in Augusta, GA. As an Office Manager – Bookkeeping & Procurement, you will oversee bookkeeping, purchasing, project logistics, and daily office operations for a growing commercial flooring company while helping ensure financial records, materials, projects, and administrative workflows stay accurate and on schedule.

What We Offer:

• Pay starting at $60,000+ annually
• Direct-hire opportunity
• First shift
• Monday – Thursday, 7:30 AM – 4:30 PM
• Friday, 7:30 AM – 2:00 PM

What We're Looking For:

• High school diploma or GED
• Previous experience in bookkeeping, accounting administration, office management, purchasing, or operations
• Working knowledge of Quick Books required
• Strong Microsoft Excel skills required
• Strong general computer skills
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to manage multiple projects, deadlines, and priorities simultaneously
• Professional written and verbal communication skills
• Confidence communicating with vendors, customers, project managers, and company leadership
• Proactive approach with the ability to follow issues through resolution
• Ability to work independently, take ownership of responsibilities, and anticipate what needs to be done
• Commercial construction, flooring, subcontracting, purchasing, project administration, or construction accounting experience preferred

What You'll Do as an Office Manager – Bookkeeping & Procurement:

• Manage day-to-day bookkeeping and accounting administrative functions
• Reconcile bank accounts, credit cards, and company transactions
• Maintain accurate financial records in Quick Books
• Process and track accounts payable and accounts receivable
• Enter vendor invoices and assign costs to the appropriate projects
• Assist with customer invoicing and monthly project billings
• Track outstanding receivables and assist with collection follow-up
• Reconcile vendor statements and investigate discrepancies
• Maintain organized financial documentation and supporting records
• Coordinate with company leadership and outside accounting professionals as needed
• Assist with month-end reconciliations and reporting
• Help maintain accurate, current project cost and financial information
• Coordinate purchasing and procurement for active construction projects
• Process purchase orders and confirm vendor orders
• Verify pricing, quantities, freight, lead times, and delivery information
• Track materials from ordering through production, shipping, delivery, and receipt
• Maintain procurement schedules across multiple projects
• Follow up with manufacturers, distributors, and vendors regarding material status
• Identify potential purchasing or delivery delays before they affect project schedules
• Coordinate deliveries with project managers, installers, warehouses, vendors, and jobsites
• Maintain order acknowledgements, shipping information, delivery tickets, and related documentation
• Assist project managers with material availability and upcoming project needs
• Coordinate between company leadership, project management, estimating, accounting, vendors, and field operations
• Maintain organized digital project and company records
• Help manage calendars, deadlines, documentation, and administrative workflows
• Monitor outstanding tasks and follow up when additional information or action is needed
• Assist with subcontractor documentation, insurance certificates, contracts, and project paperwork
• Support project setup and closeout documentation
• Help maintain and improve internal processes as the company grows
• Manage changing priorities while maintaining accuracy, urgency, and follow-through