Administrative Assistant

Position: Administrative Assistant 1
* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University
- Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry.

As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary

The Administrative Assistant 1 provides administrative and office support activities for the Dental College Periodontics department chairman and faculty. The person in this role knows the formal and informal department goals, standards, policies and procedures which include some familiarity of other departments within the school. Additionally, this person is sensitive to the interrelationship of both people and functions within the department.

Responsibilities

The duties include, but are not limited to:

ADMINISTRATIVE SUPPORT:
Provide administrative support to the department chairman in the daily activities of the department-this includes managing the calendar and appointments, compose correspondence/reports, preparing teaching material, making travel or meeting arrangements, and providing any other assistance as requested or required.

COMMUNICATION:
Coordinate communications between the chairman and other faculty and administrative staff both within and outside the department; receive and relay sensitive information related to personnel (immigration), department or college activities; provide explanations regarding established policies and procedures.

REPORTS:
Prepare reports which summarize financial and statistical information related to the department's budget, accounts, activities, programs and operations; advise management of unusual funding levels and expenditures; compile information to support projected expenditures in specific areas such as operations or travel costs. Reconcile accounts.

EDITING:
Act as editor for all department faculty and staff in Time Net, facilitate recruitment and hiring process for all personnel by creating PCF's, creating requisitions, offer letters, preparing necessary IPSO paperwork.

MANAGE

SCHEDULE:

Manage the department clinic schedule every semester, ensure adequate faculty coverage for clinical and didactic schedule, submit approval and maintain record of leave request and ensure appropriate coverage for requested leave, order office supplies for faculty and staff, manage institutional record keeping

MANAGE TRAVEL:
Prepare and submit…