Administrative Assistant

Position: Administrative Assistant 2
* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Job Summary

This position performs administrative and operational functions with independent judgement and discretion, carrying significant responsibility in supporting executive-level board meetings, high-profile donor events, and special occasions. It provides direct administrative support, including routine communications with AU leadership and alumni association board members, and engagement with high-level donors and constituents. Discretion, sound judgement, and confidentiality are essential. The role demands strong multitasking skills in a deadline-driven environment.

Additionally, the individual will assist with the budget tracking for a dynamic uniting managing numerous high-profile projects and events, ensuring seamless execution with meticulous attention to detail and a commitment to the highest quality possible.

Responsibilities

The responsibilities include but are not limited to:

Administrative Support

Provides overall administrative support to the Assistant Vice President for Alumni Engagement and Annual Giving including arranging travel and processing expenses, scheduling and planning meetings, assisting with donor proposals and visits, facilitating and documenting donor communications, processing administrative paperwork, and assisting with administrative tasks related to AVP's team including processing and tracking leave. Attends and documents meeting follow up, as needed.

Support to AVP Team

Provides support to AVP's team inclusive of, but not limited to:
Schedules appointments, assists with travel arrangements and authorizations and expense reports, submits check requests, and handles conference registrations. Prepares and processes requisitions, purchase orders, and other office forms and documents. Manages supply and equipment inventory. Prepares agendas for Executive level board meetings, takes minutes, schedules meetings, and coordinates correspondence. Maintains calendars and communicates the activities.

Site Visits

Schedules site visits and handles logistics for site visits by foundation, corporate and individual donors.

Outreach

Assists with outreach to AU alumni and donor prospects to include making phone calls and sending emails to obtain updated contact information and to help facilitate one-on-one meetings for philanthropy personnel through the U.S. Includes helping with donor visit preparation and materials.

High-Level Correspondence

Helps with high-level correspondence and assists with sending notes and cards to donors. Proofs correspondence and other communications. Researches information required to complete these tasks.

Database

Works with CRM database in support of Philanthropy and Alumni Engagement donor documentation and contact information accuracy.

PAE Administrative Support

Provides occasional front desk coverage and serves as a backup receptionist for in person and telephone inquiries with…