Administrative Assistant

Position: Administrative Assistant 2
* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The mission of the Augusta University Police Department is to promote a safe atmosphere in which the university's teaching, discovery, clinical care and service mission can be successful. This is accomplished through traditional and progressive law enforcement practices and strong community partnership.

Job Summary

This position accomplishes budget actions, purchase actions and personnel actions regarding the operation of the division, with the approval of the Business Manager. Performs, coordinates and manages technical and office administrative duties in support of the division; processes paperwork files, coordinates vehicle preventative maintenance assignments, makes travel arrangements, prepares/submits purchasing and travel paperwork, prepares reports, processes weekly supply inventory. Processes payroll for the division..

Serves as back up for campus contractor  and Key Control. Responsible for internal and external client invoicing, cost tracking and file maintenance.

Responsibilities

The duties include, but are not limited to:

* Implement administrative procedures; assist in designing forms and reports, establish record maintenance systems, audit records for accuracy, completeness and effectiveness, review the work of others to ensure compliance with procedures.

* Provide administrative support to Public Safety and Police, including being timekeeper for OneUSG payroll system, entering and recording purchase order information into People Soft financials, and processing/maintaining travel paperwork for department employees. Assist with making travel arrangements as needed.

* Administrative support Assistant VP/Chief of Police as needed.

* Process applications, forms and other documents, review information for accuracy and completeness, obtain additional information by personal or telephone inquiry or by correspondence, check policy or other references to verify, add or code information.

* Answer phones and transfer to appropriate personnel. Compose correspondence,…