Administrative Assistant

Position: Administrative Assistant 1
* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University
- Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Testing & Disability Services is a unit of the Division of Enrollment and Student Affairs. Our office provides a reliable, convenient, and accessible location for students, faculty, staff, and members of the community to obtain a variety of services at Augusta University. Our mission is to ensure that all qualified students with disabilities receive equal access to educational opportunities. We also provide a location for all interested parties to receive and participate in standardized testing related to the pursuit of an education and career advancement.

Job Summary

Primarily assists the Director with the operation of the department, including P-card, budgeting, revenue collection, web maintenance and direct assistance to students and faculty. Provides additional support to all professional staff within the Testing and Disability Services Office.

Responsibilities

The duties include, but are not limited to:

RECORDS & BUDGET:
Maintains records and manages the Disability Services budget, Testing budget, and Revenue account. Reconciles purchases and tracks income, expenditures, and transfers for all three budgets. Prepares and reviews monthly budget reports, notifying the Director of any concerns. Collects testing fees from test-takers and vendors. Prepares both physical and electronic deposits. Processes reimbursements, travel arrangements, membership renewals, and registrations. Makes equipment and supply purchases using the P-card and People Soft for Testing and Disability Services budgets.

SCHEDULING:
Schedules appointments for TDS staff, students, and internal/external departments. Assists with exam scheduling in the Standardized Testing Lab. Coordinates travel and logistical arrangements for departmental activities. Prepares correspondence and other materials for the Director and team. Maintains student and administrative files in accordance with AU standards.

ADMINISTRATIVE DUTIES:
Greets and assists all visitors to the office, providing excellent customer service to students, faculty, and external partners. Responds to phone calls and monitors departmental email accounts; manages inquiries and messages related to disability services and testing. Supports students experiencing challenges that impact their education, helping to identify appropriate solutions or referrals. Ensures the office environment is accessible and welcoming to all.

TRAINING & SUPPORT:
Assists with test proctoring and supervision, maintaining required certifications with specific test vendors. Provides backup support for testing operations as needed.

CREATE, ORGANIZE & MAINTAIN:
Maintains the TDS calendar, including updates to test dates, test registration forms, presentations, and procedure changes. Creates and updates departmental publications such as pamphlets and informational materials in collaboration with AU…