Administrative Assistant ; DCG Savannah Campus

Overview

Administrative Assistant 2 (DCG Savannah Campus) – Job .

Location:

Augusta University. Full Time. Based at the DCG Savannah Campus (Armstrong Center, 13040 Abercorn Street, Savannah, GA 31419). This position provides administrative support to the Associate Dean of Extramural Clinics, performing duties of a complex and confidential nature, including visitor reception, telephone coverage, correspondence, documentation preparation, reserving classrooms, coordinating with classroom services, assisting with appointments, travel, and expense reimbursement, accounting, filing, various project assistance, and other duties as assigned.

Requires a high degree of professionalism, organizational skills, and the ability to handle sensitive information with integrity.

Location:

Augusta University, DCG Savannah Campus.

College/Department Information:
The Dental College of Georgia at Augusta University provides dental education through hands-on experiences, patient care, and research across more than 20 clinics in Georgia.

This position will be based at the DCG Savannah Campus and provides administrative support to the Associate Dean of Extramural Clinics (ADEC) and Vice Dean of DCG Savannah Campus. Responsibilities include handling complex and confidential duties such as visitor reception, phone coverage, correspondence, documentation preparation, travel and expense processing, filing, classroom reservations, coordination with classroom services, and other duties as assigned.

The role requires professionalism, organization, and discretion in handling sensitive information.

• Administrative Support — Provide advanced administrative support to the ADEC and Vice Dean of DCG Savannah Campus, including managing calendars, emails, meeting schedules, document preparation, travel arrangements, and expense documentation and tracking for the Savannah Campus. Order office supplies, track projects, maintain confidential records, ensure efficient documentation practices, and coordinate onboarding for new staff.
• Coordinate clinical activities at the Augusta site and DCG Savannah campus; support the ADEC in strategic planning and integrated implementation of external DCG clinical activities, including clerkship rotations, hygiene clinics, and development of new external clinic sites; assist in expansion efforts to Savannah and other extramural sites; identify and secure additional clinical service opportunities.
• Support quality assurance and compliance initiatives within extramural clinical sites; help establish collaboration training to ensure CODA compliance for students; implement policies and procedures to maintain patient care standards.
• Direct day-to-day operations of the Dean's administrative office; ensure efficient work coverage, resource use, and policy development to ensure positive interactions between administrative staff and others; organize the office workflow and delegate tasks accordingly.

• Travel — Determine appropriate and cost-effective travel arrangements; ensure travel authorization and reimbursement paperwork is completed promptly; prepare travel packets, track travel logs, and create travel budget spreadsheets.
• Recruitment — Oversee recruitment efforts on behalf of the Associate and Vice Dean; work with Executive Search for recruits across DCG Savannah departments.
• Project Assistance — Support projects by maintaining records, drafting reports, coordinating events, arranging travel and logistics, and assisting with grant proposals; prepare teaching materials and public presentation materials; may require evening/weekend work; ad hoc projects may be assigned.
• Budget Management — Monitor budget expenditures, process reimbursements, and prepare budget reports for the Savannah Campus and departments; collaborate with the DCG Business and Finance Office to meet budgetary requirements.
• Communication — Act as a liaison between the Associate Dean, Vice Dean, and other departments, faculty, staff, external agencies, and the Augusta campus dean's office; respond to information requests and follow up on assignments; coordinate with DCG Savannah administration and leadership.
• Other Duties —…