Office Manager- MCG-Otolaryngology

Office Manager – Otolaryngology

Job

Location:

Augusta University
Full/Part Time:
Full Time

The Office Manager is responsible for daily oversight of the Otolaryngology academic office, supervises administrative staff, serves as Associate Editor for the department newsletter, and coordinates multiple faculty, fellow, and staff processes/functions.

• Supervise administrative staff (administrative assistant, office associate, medical office coordinator, surgery scheduler), conduct monthly staff meetings, correct and approve biweekly staff work hours/leave via OneUSG and Time Net.
• Coordinate Faculty Promotion and Tenure process, Faculty/Fellow Recruitment Efforts, department CME events and symposia, in/out processing & orientation for new faculty, fellows and staff. Maintain department files, coordinate logistics for all department functions, update and distribute department clinical schedules.
• Coordinate and Oversee Faculty, Fellow and Staff Leave and Travel: maintain travel and leave sheets, compose and distribute Faculty/Fellow Away Dates Memo, enter and/or approve exempt leave dates in OneUSG and Time Net, coordinate and log faculty OC and OA events.
• Serve as Associate Editor for departmental newsletter – The OTO Observer. Compile newsworthy information for department newsletter and email announcements.
• Hold and maintain departmental p-card. Maintain all necessary documentation and reports for p-card activity.
• Assist Department Administrator and Business Manager as needed.

• Bachelor's degree from an accredited college or university plus one year of progressive office experience, to include supervisory experience.
• OR Associate degree and seven years of progressive office experience, to include supervisory experience.

• Experience in an academic medical or surgical setting.

• Proficient in Microsoft Office and other computer software/databases.
• Medical terminology and transcription.
• Excellent interpersonal, written, and verbal communication skills.
• Customer service experience/skills to deal with faculty, staff, residents and patients.
• Strong organizational and communication skills.
• Ability to maintain confidentiality.
• Detail oriented, able to work under deadlines.
• Ability to coordinate multiple concurrent projects and tasks.

Shift: Days;
Monday - Friday (Work outside of normal business hours may be required).
Salary: $42,200-$45,884.80 annually.
Pay Band: B7.
Recruitment Period:
Until Filled.
Benefits available to full-time employees include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), vacation time, sick leave, and 13 paid holidays. Tuition Assistance Program may be available for employees with more than 6 months of service.

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on duties: the candidate will also need to have a credit check completed for Positions of Trust and/or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

Final candidates will be required to provide proof of completed academic degree(s) and post‑secondary coursework, and additional documents when applicable.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Consider applying with us today! Visit https://(Use the "Apply for this Job" box below). Search for Job . Select University Faculty & Staff >
External Applicants if you are a candidate from outside the university. Select University Faculty & Staff >
Internal Applicants if you are a current university employee. If you need further assistance, please contact us at .

?

Page=_JBPST_FL&Action=U&FOCUS=Applicant&Site Id=12000&Job Opening Id =291112&Posting Seq=1