Administrative Assistant

Administrative Assistant 2

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Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world‑class clinicians are bringing the medicine of tomorrow to patient care today.

Job

Location:

Augusta University (Health Sciences Campus: 1120 15th Street, Augusta, GA 30912; Summerville Campus: 2500 Walton Way, Augusta, GA 30904)

Full/Part Time:
Full Time

This position provides administrative support to the division of Rheumatology faculty, Business Manager, and fellows. It serves as the fellowship coordinator for Rheumatology and grant coordinator for Rheumatology Research, and supports physicians and fellows with publications and web page management.

• Administrative:
  Division Chief support & Rheum Faculty Support—calendar management; assist with correspondence, evaluations, recruitment; phone answering, PowerPoint, visitor direction; curriculum inventory; observership paperwork; resident and student rotation coordination; travel coordination; clinic cancellation paperwork; call schedule and Qgenda management; OPPE management;
  Faculty Evaluations (PACT system).
• Grant Coordinator:
  Coordinate Rheumatology Research grant submissions (Pre‑Award); monitor grant funding with Business Manager; manage NIH, DOD, R01, R21, KO8 submissions.
• Post Award:
  Monitor grant funding and subcontracts; arrange club meetings, club travel for ASBMR, NIH & TBN; coordinate club activities; arrange defense meetings with CTO office & PI; support data analyst.
• Fellowship Coordinator:
  Create and maintain interview schedules; pre‑screen applicants via ERAS; manage interview invitations/scheduling; coordinate with Program Director for Match List; respond to inquiries; onboard new fellows; maintain duty hour records; manage ACGME re‑accreditation records; respond to verification requests.
• Publications:
  Assist faculty and fellows with up to 15 publications per year; manage End Note applications.
• Webpage:
  Manage Rheumatology webpage.
• Other:
  Perform job‑related duties as assigned.

• Associate's degree from an accredited college or university in a related field and four years of progressively responsible administrative support experience.
• OR High school diploma/GED and seven years of progressively responsible administrative support experience.

• Ability to maintain confidentiality.
• Excellent interpersonal, verbal, and written communication skills.
• Detail‑oriented with strong prioritization and organizational skills.
• Proficient in Microsoft Office and other computer software/databases.

• Shift: Days, M‑F.
• Pay Band: B5.
• Salary Range: $17.88–$21.92 per hour.
• Recruitment Period: 7/25/25 – Until Filled.
• Benefits:
  Health, dental, life insurance;
  Teachers Retirement System (optional); vacation; sick leave; 13 paid holidays; tuition assistance for eligible full‑time employees with 6+ months employment.

• Background check required prior to starting.
• Credit check for Positions of Trust or departmental Purchase Card usage, if applicable.
• Motor‑vehicle reports required for positions requiring driving.
• Proof of academic degrees required for faculty hires.
• Confidentiality and cybersecurity policy adherence required.

This position also promotes a customer‑friendly environment and provides superior service to patients, students, faculty, and employees. Augusta University is a patient‑and‑family‑centered care institution, where employees partner every day for success. Augusta University is a tobacco‑free environment; use of tobacco prohibited on campus.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Consider applying with us today! Visit https://(Use the "Apply for this Job" box below)./

Select University Faculty & Staff – External Applicants if you are a candidate from outside the university. Select University Faculty & Staff – Internal Applicants if you are a current university employee.

If you need further assistance, contact 706‑721‑9365.

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