Administrative Assistant II

Job Title

Administrative Assistant II

Inside Higher Ed

3 days ago

291282

Augusta University

Full Time

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

The Administrative Assistant II for Foundations & Operations will be highly responsible for supporting executive-level board meetings, high-profile donor functions, and special events. Reporting to the Foundation Board Liaison & Assistant to the Vice President for Foundations, this position will also support the management of administrative activities of the Augusta University Foundation, Augusta University Real Estate Foundation, and all affiliated LLCs.

This position will support the Assistant Vice President for Foundations & Chief Financial Officer for Foundations in routine coordination and communication with members of the President's Cabinet, Board members of AUF, and AUREF, and interaction with high-level donors and constituents are included. As such, discretion, discernment, good judgment, and confidentiality are of the utmost importance. The position requires multi-tasking and is deadline-driven.

In addition to the foundation management activities, this position will be responsible for providing support for the administrative functions of the Business Operations of the Philanthropy & Alumni Engagement Office.

• Supports the Foundation Board Liaison & Assistant to the Vice President for Foundations and the Assistant Vice President and Chief Financial Officer for Foundations with all facets of foundation and other executive-level board meetings, and activities for key constituents, and board/donor-related events. In collaboration with the Foundation Board Liaison, serves as the recorder of all meeting minutes for foundation committee and board meetings.
• Prepares materials for executive presentations, including but not limited to PowerPoint presentations, handouts, booklets, brochures, pamphlets, and reports. Assists with and provides staff support at meetings and events as directed.
• Maintains calendar for AVP/CFO and under the direction of the Foundation Board Liaison & Assistant to the Vice President for Foundations, all foundation, and other board or committee meetings and coordinates and communicates these activities directly with members of the President's Cabinet, Board members, other high-level external constituents and other external foundation vendors on an ongoing basis. Assists with travel arrangements, submits check requests, and handles conference registrations for AVP/CFO.
• Responsible for the organization, coordination, and maintenance of hard copy filing and scanning for all Foundation-related files, including board-related documentation.
• Schedules appointments, assists with travel arrangements, submits check requests, and handles conference registrations. Prepares and processes requisitions, purchase orders, and other office forms and documents. Manages supply, materials, and office equipment inventory.
• Assists with departmental expense processing duties for Foundations Operations, Foundations Finance & Accounting, and Board Relations. Maintains fiscal and budget data to assist in developing the departmental budget and monitors throughout the year providing timely follow-up for budget management purposes.
• Assists with the administrative functions of the Business Operations of the Philanthropy & Alumni Engagement office to assist in coordinating schedules for recruiting activities, candidate itineraries, travel arrangements, and new hire onboarding activities and associated expense processing.
• Responsible for the daily processing and routing of all mail received for the foundations and Philanthropy & Alumni Engagement and serves as the administrative point of contact and liaison to various other departments within the Foundation Finance & Accounting Office and Augusta University. Makes inter-campus and bank deposit deliveries as needed.
• Other duties as assigned.

• Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions.
• High school diploma/GED from a recognized State or Federal…