Administrative Assistant 2

Department Chair Assistant

This position is the assistant to the Chair of the Department of Neuroscience & Regenerative Medicine and responsible for ensuring compliance with institutional, state, and federal regulations. This position requires a high level of discretion due to confidential data of faculty, students, and staff.

The duties include but are not limited to:

• Department Chair Assistant:
  Coordinate all activities for the Department Chair, including coordinating and scheduling meetings, travel arrangements, responsible for handling confidential department information.
• Faculty Evaluation, Promotion and Tenure:
  Oversees annual faculty evaluation and promotion and tenure applications for 26 faculty. Collect and compile data and appropriate forms for annual evaluations. Work directly with faculty to compile P&T portfolios using the newly implemented Interfolio system.
• Faculty Candidate Visits:
  Manage and coordinate faculty recruitment visits. Create itineraries, coordinate and schedule travel, etc.
• Coordinate Meetings:
  Coordinate departmental faculty and committee meetings. Oversee all aspects of annual symposium and retreats, arranging venue, coordinate external speaker travel and itineraries, invitations, catering arrangement, etc.
• Guest Visits:
  Assist with seminar series for the department. Assign speakers, prepare itineraries, coordinate their travel, honorarium, and travel expenses.
• Travel and OA1:
  Prepare travel authorizations and travel expense statements adhering to current regulations. Prepare OA1 and OA2 documents for all faculty.
• Other:
  Perform other duties as assigned.

Required Qualifications:

Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions. OR High school diploma/GED from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities:

KNOWLEDGE Proficient in Microsoft Office and other computer software/databases. SKILLS Excellent interpersonal, written, and verbal communication skills. Detail-oriented with strong prioritization and organizational skills. ABILITIES Ability to maintain confidentiality.

Shift: Days; M-F Pay Band: B5 Salary Minimum: $17.88/hourly Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position This position is (fully/partially) funded through external sources. Continued employment is contingent upon the availability of these funds. Recruitment Period:
Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires:
Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."…