Office Specialist

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University
- Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912

This position will coordinate the administrative activities for divisions within the Department of Pediatrics. Responsibilities include fiscal management of accounts and providing all administrative and operational support for specific division(s).

• CUSTOMER SERVICE:
  Greet visitors, answer, and triage telephone calls, providing correct responses to a variety of questions (routine and non-routine) about the office operations and/or policies/procedures and direct individuals to the appropriate resource when questions exceed knowledge. Provide phone coverage for other divisions as needed and requested.
• ADMINISTRATIVE SUPPORT:
  Provide administrative support to the division(s), including but not limited to: faxing; maintaining files; organizing office; assisting division chief, faculty and staff in developing procedures to improve division functions; attending appropriate division/department meetings, preparing agendas, recording minutes for distribution to faculty/staff in a timely fashion; assisting faculty/staff with meeting deadlines; entering call schedule into the call system; assisting with grant document preparation and obtaining articles.
• CORRESPONDENCE AND COMMUNICATION:
  Distribute incoming correspondence on a daily basis, check and compare with previous communication, compose routine correspondence, format and type documents to include but is not limited to: presentations, grants, manuscripts, abstracts, etc., prepare forms/documents used for Augusta University support services to include but is not limited to budgets and routing sheets, IDR
  ¿ s, check requests, remittance authorizations, etc., proofread and edit draft material, determine priority of incoming material and route to appropriate personnel.
• DATABASE MANAGEMENT:
  Create, access, and maintain various databases in coordination with the faculty members. Assist faculty with completion/submission of various documents, forms, and reports. Prepare written and presentation materials for superiors, gather and compile information, perform calculations. May prepare spreadsheets or other reports or presentation materials such as PowerPoint and otherwise assist in the development of narrative information and graphic displays.
• COORDINATE MEETINGS:
  Schedule group and individual meetings to include determining availability of all attendees, sending notifications, reminders, determining and reserving meeting location, coordinating catering and preparing forms for reimbursement of expenses.
• CALENDAR MAINTENANCE:
  Maintain group and individual faculty calendars; maintain conference room schedule; coordinate requested meetings and assist with recruitment process by coordinating applicant travel and interview itineraries.
• BUDGET SUPPORT:
  Provide budgetary support to division including but not limited to: managing accounts (RI…