Associate Registrar

The Office of the Registrar at Paine College strives to serve our community with excellence, integrity, accuracy and efficiency. It provides superior customer service while maintaining and preserving student academic records, supporting academic progress and providing academic certification. The office serves as a resource to students, faculty, staff and alumni. It also analyzes data trends, and collaborates with campus departments like admissions, financial aid and the business office to shape each incoming class.

Through the direction of the Provost, the Registrar provides leadership and operational oversight to advance student records excellence, transcript evaluation compliance, veterans affairs compliance, various surveys and continuous improvement at Paine College. They ensure operational quality in their area, integrity and effectiveness. This role reports to the Provost / Executive Vice President for Academic Services and collaborates with the Deputy Provost, School Chairs, Office of Financial Aid, Business Office, Faculty, Student Success, Alumni, and other university leadership to ensure national, state, and professional student record standards and institutional compliance requirements are met.

Through the direction of the Provost and Deputy Provost, this role cultivates and sustains an institutional-wide culture of continuous student data, student records, student enrollment improvement, data-informed decision making, rigorous student record assessment practices, and compliance processes. Ensures compliance with institutional and programmatic accreditation and student records standards. This position collaborates with academic schools and programs, educational and administrative support units, Financial Aid, Student Accounts, campus committees, Alumni, and other stakeholders with Paine College.

Through the direction of the Provost and Deputy Provost, this role cultivates and sustains an institutional-wide culture of continuous student data, student records, student enrollment improvement, data-informed decision making, rigorous student record assessment practices, and compliance processes. Ensures compliance with institutional and programmatic accreditation and student records standards. This position collaborates with academic schools and programs, educational and administrative support units, Financial Aid, Student Accounts, campus committees, Alumni, and other stakeholders with Paine College.

Course Scheduling:

Assists with preparations and with rolling the course schedule forward each term, assists with notifications to School contacts of course scheduling deadlines and responsibilities. Assists schools with scheduling questions. Monitors the progress of section updates which must occur according to set deadlines. Audits and updates course fees, course attributes, CIR completion, Publishes the schedule of classes, manages variable eCore, eMajor, USGG and related Ingress processes.

Collaborates regarding classroom scheduling release and required textbook and materials attribute updates with the bookstore.

Course Scheduling Email Resource:

Monitors and responds to course scheduling correspondence sent to the Records Office Staff  email resource. Creates and updates classes based on correspondence while adhering to regulations and section coding standards. Investigate and troubleshoot registration issues related to sections.

Communication:

Creates, reviews, and updates content associated with course scheduling for the Registrars website in coordination with the Communications Specialist and leadership. Participates in planning and preparation work related to the Curriculum calendar for the scheduling process. Maintains associated…