Office Specialist

Job Title

Under minimal supervision, work consists of performing responsible, department specific office and clerical duties of a routine and moderately complex nature requiring independent research, exercise of judgment and detailed knowledge of department and/or institutional procedures related to the work performed. Work may include maintaining department database bases, records and files, collecting and interpreting data for varies reports, and assisting in monitoring department budgets.

May serve in a lead role to Office Associates and Office Assistants.

The duties include, but are not limited to: CUSTOMER SERVICE:
Serves as the primary point of contact for students and visitors of the Information and Cyber Systems Engineering departments. Manages the reception area, answer telephone calls and greets visitors to the office. Manages equipment and supply inventory. Provide administrative support to the Information Security department Chair in the daily activities of the department; to include, managing the calendar and appointments, compose correspondence/reports, preparing teaching materials, processing travel, making meeting arrangements, and providing any other assistance, as requested, or required.

FINANCIAL:
Coordinate travel arrangements, reimbursements, and purchases for department faculty, staff. Complete documentation related to financial requests including travel, purchase orders, reimbursement for department staff and faculty. COMMUNICATIONS:
Coordinate communications between the Information Systems & Security department Chair and other faculty and administrative staff both within and outside the department; receive and relay sensitive information related to personnel, department, and college activities; assist department Chair with the dissemination of AU/SCCS policies and procedures to department personnel. SCHOOL EMAIL:
Manages school wide email addresses (Operations, CCS, departmental, DeanCCS, and creates school wide student list serves. Manages operational tasks and deliverables. UNDERGRADUATE COURSE ASSISTANTS:
Serves as key coordinator for the Undergraduate Couse Assistant program. Duties include managing tutoring appointments, scheduling and timekeeping. OUTREACH:
Provides support for departmental events including recruitment and outreach event set-up, and other events on campus. Provide backup administrative support as needed for other SCCS areas.

Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible administrative support experience. OR High school diploma/GED and six years' progressively responsible experience in administrative support positions.

ABILITIES Strong organizational skills Excellent interpersonal, customer service, written and verbal communication skills Be attentive, detailed, perform duties accurately and team oriented Ability to multi-task and knowledge of modern office equipment

Shift: Days; M-F (Work outside of normal business hours may be required) Pay Band: B3 Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period:
Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6…