Executive Assistant to EVP

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

At Augusta University, we are a community of faculty, staff, students, alumni, caregivers and friends, united in our purpose to provide leadership and excellence in teaching, discovery, clinical care and service. Together, we truly are a Jaguar Nation, dedicated to enhancing the successes of our students, investing in the health care of Georgians and fostering worldwide innovation. I am thrilled to be a part of Augusta University's journey and look forward to seeing our future achievements.

The Executive Assistant to the Chief Business Officer relieves the Chief Business Officer (CBO) of operational and administrative details and performs diverse, highly responsible, complex, and non-supervised administrative and office management functions that require recurring contact with senior leaders and executives and public and private officials; a thorough knowledge of university policies, procedures, and operations; and an understanding of the University's role within the community.

The Executive Assistant, CBO has recurring contact with members of the board of regents' staff, university senior leaders and executives, public and private officials, employees, students, and vendors. The Executive Assistant, CBO exercises initiative and independent judgment in managing the CBO's schedule and the office's activities, events, budgets, and projects. The Executive Assistant, CBO provides direction to subordinate units and departments, and represents the division in coordinating events, processes, and projects with major units of the University.

The incumbent uses discretion in the dissemination of information to faculty, students, staff, and the various constituents served by the University and coordinates activities with several major subordinate administrative and finance units of the University.

The responsibilities include, but are not limited to:

Manages Calendar

Facilitates the efficient utilization of the CBO's time through development and coordination of a complex calendar of appointments, meetings, social engagements, and University and community functions with individuals and groups.

Serves as liaison between the CBO and Finance Committee

Serves as liaison between the CBO and Finance Committee and assists in developing and distributing monthly Finance Committee agendas to finance committee members and their administrative assistants

Assists the CBO in oversight functions by reviewing, monitoring, and approving University personnel action forms and reviewing correspondence and documents prepared by other offices for the CBO's signature.

Coordinates communications for the office of the CBO

Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.

Maintains Confidentiality

Safeguards the confidentiality of University administration by exercising discretion in communicating information to faculty, students, staff and the various constituents served by the University and in handling administrative records, file, and similar confidential items.

Manages Reporting and Records

Provides information for reports and records through research, data retrieval,…