Administrative Assistant II

Job

Location:

Augusta University

Full/Part Time:
Full Time

Regular/Temporary:

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

• Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
• Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

The Administrative Assistant II provides comprehensive administrative support to the Assistant Vice President for Foundations/Chief Financial Officer and the Director of Foundations Finance.

The position also provides administrative support for the overall operations of Foundation Finance and Accounting, including scanning, filing, records and document management, correspondence, scheduling and coordination, preparation and organization of materials, and other administrative duties as assigned.

The position supports the Assistant Vice President for Foundations in routine coordination and communication with members of the Augusta University Foundation (AUF), Augusta University Real Estate Foundation (AUREF), Augusta University Real Estate Corporation (AUREC), and other related Foundation entities, as needed.

The position regularly handles confidential and sensitive financial, personnel, donor, and organizational information and interacts with internal and external stakeholders on behalf of Foundation Finance and Accounting. As such, discretion, discernment, good judgment, professionalism, attention to detail, and the ability to appropriately handle confidential information are essential to the position.

Supports the Assistant Vice President and Chief Financial Officer for Foundations and the Director of Foundations Finance with all facets of foundation and other executive-level meetings, and activities for key constituents, and board/donor-related events.

Responsible for the organization, coordination, and maintenance of hard copy filing and scanning for all Foundation-related files, including board-related documentation. Works with the entire foundation finance and accounting staff in preparation of schedules, meetings, documentation management, and other administrative support.

Schedules appointments, assists with travel arrangements, submits check requests, and handles conference registrations. Prepares and processes requisitions, purchase orders, and other office forms and documents. Manages supply, materials, and office equipment inventory.

Assists with departmental expense processing duties for Foundations Finance & Accounting. Maintains fiscal and budget data to assist in developing the departmental budget and monitors…