Administrative Assistant

Starting Date: Immediately

Department or

Location:

School-Based

Position Type: Full-Time

Job Title: Administrative Assistant (School Based)

FLSA Status: Non-Exempt

School Principal

Days Worked: 190 Days (10 months)

Education: High school diploma, associate’s degree, and/or related experience preferred.

Certification or Licensure: None

Skills: Ability to perform clerical skills, such as typing, word processing, filing, and answering phones.
Knowledge of basic office machines. Ability to communicate effectively and courteously with the public,
students, parents, and school staff. Demonstrated skills in oral and written communication. Demonstrated
skills in organization and problem-solving.

Work Experience: Two years of office or clerical experience preferred. Experience in a school setting
preferred.

This position is responsible for providing secretarial, clerical, record-keeping, and organizational services
to ensure successful operations by working closely with school leadership, and district employees in
support of leadership goals of teaching and learning.

• Expertly apply technology skills and display a knowledge of basic clerical duties to complete
  critical tasks for the school and its Administrators including typing reports, answering phones,
  taking messages, assembling materials, and maintaining files.
• Make school announcements when necessary.
• Maintain sign-in/out register for students and prepare vandalism reports if needed.
• Prepare daily reports and maintain daily records.
• Receive and distribute mail and supplies.
• Type correspondence pertaining to school business and file materials, records, reports, and
  correspondence.
• Prepare and label material for pony delivery and prepare student hall passes, permits, and bulletins.
• Provide information and assistance to the school administration for effective decision-making.
• Organize and file documentation, records, and materials and assist the school administration
• Assist with the organization and supervision of extracurricular activities.
• Assist in providing auxiliary services, including pupil attendance and accounting.
• Monitor school materials produced to ensure accuracy, timeliness, and conformity to system
  standards.
• Maintain school calendars and prioritize, coordinate, and schedule locations for meetings and
  activities.
• Serve as the school hospitality coordinator by securing locations for events, meetings,
  appointments, and conferences as required by the school administration.
• Serve as the school’s receptionist by receiving and greeting visitors, students, and staff who come
  to the office and handle telephone service and deliver messages.
• Maintain the calendar of schedules and ensure the school administration is informed of important
  dates and events.
• Prepare forms for recording information such as registration, withdrawals, accident reports, work
  permits, attendance, school lunches, etc.
• Prepare registration materials, assist with attendance reports, and handle student excuses and early
  dismissals.
• Serve as the liaison between clubs, committees, and councils and assist in communicating events,
  meetings, appointments, and conferences as designated by the school administration.
• Assist with supply ordering for teachers and other school staff as needed
• Inform school staff of professional development and important information.
• Ability to work across functional boundaries and interact with employees at all levels of the
  organization
• The employee shall carry out such other and further duties, whether specifically listed above or not,
  as are assigned or required by such employee’s supervisor, other appropriate school personnel, law
  board policy administrative regulation, the department handbook, as…