Project Analyst; PR

Provide analytical and administrative services for engineering, commissioning, and project management

• Originate projects in ERP, including, tasks, budgets, agreements, and billing events, retaining and archiving supporting information
• Verify Terms & Conditions (T’s & C’s) on purchase orders, identify risks, resolve issues or escal per guidelines prior to order entry
• Identify required delivery dates for each project task, confirm with Sourcing that purchase orders are issued in a timely manner based on required delivery, reporting exceptions to management as appropriate
• Issue invoices in timely manner when contractual billing requirements are met. Contact finance department for tax certificates if required and expedite if necessary
• Track performance against task budgets, report variances to project management, and update forecast budget as directed
• Forecast reserves and accruals for projects, as necessary
• Review assigned business unit reports, identify potential problem items, validate with Application Engineers, Project Managers, and Sales Managers, and make necessary corrections
• Analyze and summarize historical project data to be used for preparation of business mid-range plan (MRP)
• Expedite equipment deliveries through Sourcing as required
• Facilitate project review tollgate meetings to review project tasks order status, forecast revenue dates, billing events for accuracy, and document latest status including required actions
• Create electronic project folders using the latest standard template, update and maintain accurate project information in business unit server
• Create site memos for each commissioning project, per company policy
• Enter new tasks into cost of quality project
• Review and approve transferred timesheets and expense reports for assigned commissioning projects per applicable company policies, escalating to management as appropriate
• Issue change order requests to Engineering and Sourcing, as requested

• Bring full effort to bear on tasks assigned by manager
• Give manager best advice
• Give earliest notice when work cannot be delivered as specified
• Cooperate and collaborate with peers and interact cross-organizationally as specified by manager
• Exemplify Company Core Values:
  Integrity, Client Focus, Team Orientation, and Personal Commitment
• Comply with all Company policies, practices, and procedures and all regulations and laws
• Recommend viable improvements proactively
• Ensure effective utilization of business tools and processes

• Bachelor’s degree in related field or equivalent via education and/or work experience.
• 3 years’ related work experience
• Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
• Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills
• Demonstrated continuous improvement in areas of responsibility
• Proficiency in an ERP, MS Word, Excel, Outlook, and Power Point
• Availability to travel domestically, less than 5%, sometimes with limited notice

• Proficiency in Oracle ERP, MS Project, Access, Adobe Acrobat, Visio, AutoCAD, CRM tools, HTML
• Advanced Excel skills
• Demonstrated knowledge of scientific terminology and engineering processes
• Demonstrated knowledge of contract terminology
• Demonstrated experience requiring application of international trade policies