Office Specialist

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Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world‑class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University –

Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912

Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904

The Dental College of Georgia at Augusta University provides dental education to the next generation of professionals by offering hands‑on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice.

All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Under general supervision, perform tasks to aid in the ongoing flow of external and internal lab cases. Work independently to research and resolve flow control issues and respond to client requests. Responsible for ensuring lab cases are accurately recorded in patient history for charges and payments. Responsible for reconciling invoices for external laboratories and inventory of implant parts and precious metal for the Dental College of GA.

Also responsible for assisting students, faculty, and residents with supplies and instruments for all patient care activities and/or pre‑clinical activities. Responsible and accountable for electronic inventory control of supplies, equipment, and dental instruments. Responsible for the upkeep and ordering of supplies needed for clinics and to maintain the integrity of the supply inventory system. Responsible for maintaining supplies for all clinics, dispensaries, and clinical labs.

• ADMINISTRATIVE DUTIES:
• Process the daily flow of dental lab cases (both internal and external) for the Dental College of Georgia. Ensure all cases are logged into the database and monitor for timely processing and patient account payment.
• Maintain inventory of all stocked items for the DCG, ordering through People Soft, McKesson, Healthy Shop, to maintain required supply of stocked and non‑stocked orders.
• Maintain and monitor accurate inventory of all commonly used supply items utilized in the DCG. Record all orders placed in the Axi Um inventory system module.
• Replenish stock as needed and plan for future requirements based on orders to ensure sufficient quantities are on hand.
• Track all supply orders from start to finish to ensure timely delivery and payments.
• SCHEDULING AND PURCHASING:
• Responsible for scheduling and monitoring pickup and delivery of cases by external labs.
• Reconcile lab invoices and ensure that paperwork is processed for payment.
• Ensure lab invoices are accurate and in line with current contractual fees.
• Coordinate with labs for discrepancies in charges and problems with pickups and deliveries.
• Work with purchasing, warehouse, and vendors to track completion and to resolve problems and discrepancies concerning orders and deliveries for the DCG.
• INSPECT PACKAGES (materials received by warehouse):
  • Inspect packages delivered by receiving and warehouse.
  • Check the accuracy of packages delivered by comparing the…