Administrative Assistant

Position: Administrative Assistant 2
* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University
- Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Katherine Reese Pamplin College of Arts, Humanities, and Social Sciences forms the heart of the liberal arts mission of Augusta University. We foster critical thinking about complex questions of the human experience; cultivate skills in written, verbal, and creative expression; promote active citizenship and community engagement; and prepare graduates for various careers in a quickly changing globalized environments. Our faculty and staff share a deep commitment to developing the intellectual potential of our students.

We offer many undergraduate degrees as well as select graduate and minor programs that allow our students to gain the knowledge and skills that will transfer to career success. Explore opportunities for growth, including undergraduate research, study abroad, internships, and community service.

Job Summary

This position serves as the primary contact and coordinator for the office of the Department of History, Anthropology, and Philosophy. The duties include assisting the department chair, reconciling, monitoring, and reporting the department budget; serving as a point of contact with the Dean's Office regarding budget questions, coordinate purchasing, including holding a Pcard and managing Pcard transactions, assist with maintaining student records and entering department schedules into Banner;

coordinate and manage department activities including faculty travel, communicate with and assist in advising students; manage front office, coordinate events planning, and supervise student assistant.

Responsibilities

The duties included, but are not limited to:

ASSIST DEPARTMENT CHAIR:
Maintain personnel files, schedule meetings/appointments; prepare correspondence; maintain office functionality, maintain timesheets with OneUSG; assist in communicating with faculty, staff, and students; assist with entering schedules into Banner; assist with the creation of marketing materials and other documents; process ePars for F and PT faculty; create, process, file personnel files for FT and PT faculty.

BUDGET:
Monitor and reconcile all budget accounts for all department accounts; monitor salary and fringe expenses; generate monthly budget reports for all department accounts; generate reports to provide to the Dean's Office, as requested; create projections and forecasts of annual expenses; assist chair in annual budget requests; serve as principle liaison to AU Foundation for our foundation accounts; generate check requests for reimbursements.

COORDINATE & MANAGE DEPARTMENT

ACTIVITIES:

Coordinate travel arrangements and reimbursements for chair and department faculty; compile information for annual reports and other department reports; provide assistance to faculty ordering textbooks, making copies/scans, using university web systems, managing room assignments, proctoring exams; serve as…