Office Coordinator

Office Coordinator

Job : 284315 Location: Augusta University Full/Part Time: Full Time

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia is comprised of 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.

Location

Augusta University
- Health Sciences Campus and Summerville Campus locations listed.

College/Department Information

The Graduate School aims to provide a rich intellectual, academic and research environment for educating students to become leaders in the discovery, dissemination, and application of knowledge. Class sizes are small, and the faculty excel in cultivating supportive, collegial and professional relationships with students.

Job Summary

The Office Coordinator position is responsible for assisting with the student application processing and recruitment initiatives for The Graduate School. Duties include assisting with recruitment, application and admissions processes for all graduate programs and the summer program. The coordinator also assists with special projects and tasks as assigned by the Dean, Vice Dean, and Assistant Director of Graduate School Admissions and provides assistance to graduate school Senior Staff as needed.

Responsibilities

The duties include, but are not limited to:

• ADMISSIONS COMMUNICATIONS AND SUPPORT

• Monitor multiple AU email accounts (BIOMED, STAR, GRAD STUDIES) and respond to emails and phone calls from internal and external stakeholders daily to provide information accurately and timely. Serve as a basic Slate resource to assist during the application/admission process.
• Monitor and respond to biomedical and graduate inquiry form submissions and train/monitor timely responses to enhance student engagement and recruitment.
• Update and create admissions communications and correspondences. Create and update automated mailings for Slate. Provide knowledge of Graduate Programs Admissions requirements and processes.
• Help organize and coordinate Biomedical Sciences PhD interview and recruitment days, including scheduling, tracking, pre and post-communications and evaluations for attendees, and day-of responsibilities for on-campus visits. Schedule, coordinate, and set up virtual interviews for Biomedical Sciences PhD applicants. Set up and promote virtual recruitment sessions. Prepare and process paperwork and serve as liaison with AU offices (admissions, graduate programs, IT, etc.).
• Assist with additional Admission activities and processes as needed.

• ADMISSIONS DOCUMENTATION

• Prepare and maintain confidential student records, manage applicant and inquiry files, and provide frequent reports and updates on applicant progress.
• Assist with annual updates of admission requirements and application processes; onboarding new programs into application processes; support for Recruitment and Admissions Committee for Biomedical Sciences PhD.
• Assist with additional Admission documentation and promotion as needed.

• DATA ENTRY, TRACKING, AND REPORTING

• Maintain knowledge of Slate and Banner for inquiries, applicants, faculty, and…