Accounts Payable Analyst

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world‑class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

The Controller's Division Missions are:
Account for all financial resources and provide advice to administrators, faculty, and students to support the University's overall mission of instruction, research, and healthcare services; manage the investment of all University funds to ensure maximization return on investments; receive and deposit all funds due to the University in a timely manner; ensure compliance with both internal and external regulations, policies and procedures;

maintain and process the University payroll, accounts payable, and travel disbursements efficiently, accurately, and timely; prepare financial and statistical information to the University management, federal and state agencies, and other interested parties; maintain the University's accounting and financial reporting systems.

To provide advanced system knowledge in the support of the Accounts Payable Section of the Controller's Division, utilizing an ever increasing knowledge of processes and increase of the work load in this area that comes with the growth of Augusta University. Employee has sole responsibility for the payment of institutional contracts, leases, construction, and purchase orders for professional or contract services.

The advanced customer support required include liaison between Financial Accounting & Asset Management, Purchasing, Budget and Finance and Facilities Planning and our institution customers both within and without the institution.

Audit and pay invoices. Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner. Audit shall include account code appropriateness, supporting documentation, and AU/BOR/State/Federal compliance with expense policies.

Maintain daily workload to process payment request documents. Analyze, approve and expeditiously distribute documents requiring analysis. Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR and State policies and procedures related to fund and account. Communicate any discrepancies with various departments, e.g. vendor, third‑party organization.

Resolve outstanding payment issues. Proactively seek resolution for outstanding payment issues. These actions include resolving price discrepancies, vendor disputes and payment release issues, as well as solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas.

Ensure customer satisfaction. Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item(s) listed on a given invoice and/or purchase order; that the specifics of each item and the quantity are correct, and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction.

This includes verifying Receiving and Distribution had the items received in the PSFIN.

Audit and pay check requests. Responsible for auditing and payment of AU Check Requests. Ensure compliance with IRS accountability.

Record retention. Organize, update, and retain invoice information files and voucher audit records. Demonstrate continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly, within and without the organization to provide exceptional customer service.

Audit and pay employee travel. Review, audit and process employee travel reimbursements and direct bill invoices for AU. Audit includes compliance with AU/State/BOR/Federal policies. Communicate any discrepancies with various departments and travelers. Ensure State, Federal, and AU policies are adhered to.

Other duties as assigned. Other duties as assigned to include but not limited to backing up other AP staff as needed and cross training.