Accounting Technician

Overview

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Bureau of General Services

Central Services

Opening Date: October 22, 2025

Closing Date: 12:01 AM on November 6, 2025

Grade: 16 Professional/Technical Services

Salary: $18.04 - $24.76*/Hourly (
* This includes the recruitment and retention stipend)

Position Number:

Position Type: Full-Time

Location: Augusta

DESCRIPTION:

This is a paraprofessional support role for Maine Postal and Maine Surplus in Central Services involving the application of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines in independently maintaining non-complex accounts within an established accounting system or assisting senior accounting personnel responsible for maintaining complex accounts. Non-complex accounts are characterized by a relatively small number of fund types, revenue sources, cost centers, and cost allocations.

Employees in this classification examine, account for, reconcile, analyze, and interpret basic accounting data and records in accordance with GAAP/GASB standards, state/agency accounting procedures, and appropriate internal controls. Employees use and apply basic accounting theory to analyze and resolve standard accounting transaction problems. Employees interact with programmatic staff to exchange factual information, explain accounting processes, and resolve accounting discrepancies and disputes.

This classification is distinguished from Account Clerks by the fact that Accounting Technician work requires knowledge of accounting principles and includes preparing financial and statistical reports and summaries. Supervision may be exercised over office support and/or clerical staff. Work is performed under general supervision.

REPRESENTATIVE TASKS:

• Applies basic accounting theory to account for revenues, expenditures, transfers, accounts payable, accounts receivable, and inventory in accordance with GAAP/GASB to accurately report results of agency operations.
• Reviews and verifies the correctness and classification of transactions posted to accounting journals, general ledger accounts, and other subsidiary records to ensure accuracy of records.
• Reviews and processes accounts payable, accounts receivable, travel expenses, financial contracts, pre- and post-audit billings and payments to ensure compliance with state policies and procedures and satisfy financial obligations.
• Sets-up, monitors, and makes adjustments and closing entries for books, ledgers, and journals to document financial activity for a project or program.
• Reviews and balances subsidiary and control accounts, collections, inventory, and other accounts to ensure reasonableness and accuracy.
• Prepares financial and statistical reports such as statements of cash receipts and disbursements, accounts payable and receivable, supporting schedules, profit and loss, and other detail and summary reports to provide pertinent information about financial operations to senior accounting personnel and program staff.
• Applies knowledge of GAAP and agency accounting systems, procedures, and structure to troubleshoot existing systems, test new systems, and report functionality to assist senior accounting staff in problem resolution and system testing activities.
• Monitors status of accounts, budgets, and contracts to provide information to senior accounting staff.
• Meets with financial and program staff to exchange relevant information, explain accounting processes and applicable regulations, and resolve accounting discrepancies or disputes associated with payment authorizations, fund transfers, payroll accounting, collections, account and budget balances, and other financial transactions.
• Responsible for processing recurring billing cycles and reconciling charges across postage meters, mailing systems, and shipping accounts.
• Maintain accurate financial records by entering invoices, payments, receipts, meter readings, and sales transactions into accounting systems.
• Support revenue operations by recording and tracking sales activity, preparing documentation, and assisting customers during public sales.
• Prepare and manage financial and operational documents, including orders, reimbursements, and money transfers.
• Ensure data integrity by maintaining databases with daily meter data, account activity, scanned/OCR records, and other transaction details.
• Administer mailing services by tracking and processing business reply mail, postage due, bulk mailings, express shipping, and permit imprint mailings.
• Oversee office operations by ordering supplies, monitoring account balances, and coordinating replenishment of postage accounts.

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED
:

• Knowledge of generally accepted accounting theories,…