Administrative Specialist CL- Student Life and Athletics

Administrative Specialist CL3 - Student Life and Athletics (2196)

The University of Maine at Augusta seeks an Administrative Specialist Career Level 3 (CL3) to provide administrative, student-facing support for the offices of Student Life and Athletics on the Augusta campus. The position will be located at the Augusta campus.

Responsibilities Include:

• Provides administrative and managerial support to the Offices of Student Life & Athletics
• Collaborates with Student Life and Athletics staff on the creation, planning, and implementation of student life and athletic events
• Completes all purchasing and procurement-related reconciliation for the Offices of Student Life and Athletics
• Provides front-line, student-facing support for the Office of Student Life
• Provides occasional front-line, student-facing support for the Office of Athletics
• Facilitates travel arrangements for the Office of Athletics

The Administrative Specialist CL3 performs administrative and clerical work that requires extensive procedural knowledge and organizational skills. Work involves extensive internal and external contacts, handling verbal and written communications, and providing exemplary customer service. The role requires confidentiality, multitasking, prioritization, and teamwork. The Administrative Specialist works under minimal supervision.

Work Schedule: Monday - Friday, 8:00 a.m.

- 5:00 p.m. Occasional additional evening and/or weekend hours may be required.

Working Conditions: This position typically works extended hours at a desk, using LCD monitors and other general office equipment.

Wage: $21.09 per hour (Wage Band 23) or the appropriate transfer rate for a current University of Maine System employee.

Benefits: UMA offers a wide range of benefits, including tuition benefits for employees and dependents, comprehensive insurance coverage (medical, dental, vision, life insurance, short and long-term disability), and retirement plan options.

Knowledge, Skills, And Abilities:

• Must possess knowledge of customer service principles
• Must have the ability to use modern office procedures and equipment
• Must be familiar with recordkeeping principles
• Familiarization with mathematical concepts
• Must be able to effectively use grammar, spelling, and punctuation
• Must have the ability to prepare reports
• Must have the ability to use complex filing systems
• Must have a basic knowledge of budgeting principles
• Must have extensive experience in the use of computers and related software applications
• Must have the ability to maintain confidentiality
• Ability to manage multiple tasks and prioritize and assign work
• Must possess excellent communication and interpersonal skills

Required Qualifications:

• Sixty credits or more of higher education or equivalent work experience and training
• Three years of administrative support experience

Preferred Qualifications:

• Experience in a university or similar office setting
• Experience working with students who have academic need, may be first-generation, have financial need, and/or have disabilities

Application Process:

• Cover letter
• Resume
• Be prepared to provide contact information for three professional references when requested.

Materials received after December 28, 2025, will be considered at the discretion of the university. The successful applicant is subject to an appropriate background screening.

Equal Opportunity Statement: The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment.

The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services by calling , or via TTY  more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator ne.edu/title-ix/.