Office Specialist II

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information.

Opening Date: December 11, 2025
Closing Date: January 5, 2025

Job Class Code: 6550
Grade: 19
Salary: $ 20.23 - $ 29.14 / Hourly

Position Number:

Location: Augusta

The Maine Commission on Public Defense Services is seeking to fill one (1) Office Specialist II position in its central office based in Augusta. PDS is an independent commission whose purpose is to provide high-quality, effective, and efficient representation to indigent citizens who are entitled to counsel at state expense. The ability to telework at times is available.

The position provides administrative support to other central office staff to assist in meeting operational productions, and/or processing needs. The position will primarily be responsible for reviewing and processing invoices, assisting with administrative rule making processes, and other administrative tasks.

This is advanced office and administrative work providing support to the coordination, implementation, and oversight of a statewide administrative or procedural program having broad scope or diverse functions. Responsibilities require using independent judgment, initiative, and decision-making on complex administrative matters.

Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes. Independently compose, review, edit, and/or approve correspondence. Develop budgets, work programs, and cost analyses. Coordinate accounting and general operating activities; and assemble financial statements, evaluate work operations, and procure supplies. Review, evaluate, and provide recommendations on program policies, procedures, rules, regulations, and legislative documents.

Write and submit legislative proposals to amend applicable statutes, rules, and regulations. Educate the public regarding the Administrative Procedures Act; and assist with rule making process, filings, and associated work flow. Research federal grant programs, prepare applications, interpret and administer program requirements, and prepare the financial statements and expenditure reports. Liaise between supervisor and internal and external sources. Interpret and implement the policies and decisions of superiors.

Attend board/committee meetings to provide secretarial services.

• Knowledge of the principles of organization.
• Knowledge of the principles of office management.
• Knowledge of bookkeeping principles and practices.
• Knowledge of State of Maine rule making processes and procedures.
• Knowledge of federal grant procedures.
• Ability to compose, review, and edit complex and/or technical business correspondence.
• Ability to use discretion and judgment in dispensing information.
• Knowledge of budgetary procedures.
• Knowledge of basic investigative principles, practices, and techniques.
• Ability to develop budgets and work programs.
• Ability to initiate, coordinate, implement, and evaluate administrative activities.
• Ability to assess need for capital expenditures and make recommendations.
• Ability to review proposed/enacted laws for appropriateness and feasibility, and to identify problems.
• Ability to plan, organize, administer and proctor licensure examinations.
• Ability to analyze solutions, reach logical conclusions, and make sound recommendations.
• Ability to apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations, and policies.
• Ability to understand and promote management goals as they affect day-to-day and long term operations.
• Ability to effectively plan and adjust work operations to meet planned and unexpected change.
• Ability to effectively represent the organization at…