Office Specialist - Augusta

Position: Office Specialist I - Augusta - 0011
If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State..The Department of Inland Fisheries and Wildlife is seeking to fill an Office Specialist I vacancy in Augusta.

DEPARTMENT OF INLAND FISHERIES & WILDLIFE OFFICE SPECIALIST IOpening Date:
September 25, 2026

Closing Date:
End of the day October 09, 2026

Location:

Augusta Position Number:
Position Type:
Permanent Full Time/Year-Round Class Code: 6546

Grade: 16 (Administrative)
Salary: $18.76 - $27.03 Per Hour Interested applicants need to submit a Direct Hire Application , along with a Cover Letter , and detailed Resume
** For us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

BRIEF

JOB DESCRIPTION:

This position is office and administrative support work. The successful applicant will be a collaborative member of a small team of people whose primary responsibility is performing complex varied office support tasks working directly with agents in person, on the phone, through the internet and by mail providing oral and written information explaining various licensing and registration requirements in accordance with office standards.

The selected candidate will be required to learn and know State of Maine laws that pertain to licensing, permits, and registrations.

Primary Responsibiliti es:

Manage Program Administration:
Lead the administrative operations for the Maine Moose Permit Program , including the moose permit lottery, moose permit auction, and lodge permits.

Deliver Customer Support:
Provide clear oral and written information regarding various licensing, permits, and registration requirements to the public.

Process Financial Transactions:
Post payments, handle account adjustments, and perform basic account reconciliation.

Maintain Accurate Records:
Utilize various computer applications to input data, track permits, and update permit files.

For questions specific to these positions, please contact Julia Hussey by e-mail at: julia.hussey

MINIMUM QUALIFICATIONS:

Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and
2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of:
Office Assistant I , Office Assistant II , Office Associate I and Office Associate II .Preference will be given to candidates with experience in working with the public over the phone and with basic accounting skills such as posting payments, making account adjustments and account reconciliation.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
· Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave…