Office Specialist - Augusta

The Department of Inland Fisheries and Wildlife is seeking to fill an Office Specialist I vacancy in Augusta.

DEPARTMENT OF INLAND FISHERIES & WILDLIFE OFFICE SPECIALIST IOpening Date:
September 25, 2026

Closing Date:
End of the day October 09, 2026

Location:

Augusta Position Number:
Position Type:
Permanent Full Time/Year-Round Class Code: 6546

Grade: 16 (Administrative)
Salary: $18.76 - $27.03 Per Hour

Interested applicants need to submit a Direct Hire Application, along with a Cover Letter, and detailed Resume
** For us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

This position is office and administrative support work. The successful applicant will be a collaborative member of a small team of people whose primary responsibility is performing complex varied office support tasks working directly with agents in person, on the phone, through the internet and by mail providing oral and written information explaining various licensing and registration requirements in accordance with office standards.

The selected candidate will be required to learn and know State of Maine laws that pertain to licensing, permits, and registrations.

For questions specific to these positions, please contact Julia Hussey by e-mail at: julia.hussey

• Manage Program Administration:
  Lead the administrative operations for the Maine Moose Permit Program, including the moose permit lottery, moose permit auction, and lodge permits.
• Deliver Customer Support:
  Provide clear oral and written information regarding various licensing, permits, and registration requirements to the public.
• Process Financial Transactions:
  Post payments, handle account adjustments, and perform basic account reconciliation.
• Maintain Accurate Records:
  Utilize various computer applications to input data, track permits, and update permit files.

Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and
2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of:
Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Preference will be given to candidates with experience in working with the public over the phone and with basic accounting skills such as posting payments, making account adjustments and account reconciliation.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage
  - The State of Maine pays 85%-100% of employee-only premiums ($12,213.60-$14,369.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance
  - The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan
  - The State of Maine contributes at least 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement
  - Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts
  - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness
  - The State of Maine is a qualified employer for this federal program. For more information, visit the…