Motor Vehicle Title Examiner - Bureau of Motor Vehicles

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State..P osition:
Motor Vehicle Title Examiner Department :
Secretary of State - Bureau of Motor Vehicles Division:
Title Services

Location:

Augusta, Maine

Schedule:

Monday – Friday Job Class:
Office Specialist I - 6546

Grade: 16

Salary: $19.60 - $28.25

Closing Date:
October 26, 2026

Join Our Team at the Department of the Secretary of State At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

Are you ready to make a difference?

We are looking for dedicated and collaborative individuals who thrive in a dynamic, growth-focused environment. If you are passionate about making a difference, driving success, and being part of a positive team culture, we want you on our team.

About the Position:

The Bureau of Motor Vehicles is seeking a detail-oriented and motivated professional to join our Title Services team as a Motor Vehicle Title Examiner. In this role, you will review motor vehicle title applications and supporting documents, verify ownership, and determine whether applications meet the requirements for issuance under Maine law and BMV policies. You will examine documents such as out-of-state titles, court records, lien documents, and repossession paperwork to identify discrepancies, ensure compliance, and recognize potential fraud.

You will also explain requirements and next steps to applicants, dealers, lienholders, and municipal agents, helping them resolve incomplete or conflicting information and referring issues for additional review when needed. This high-volume work requires careful review, sound judgment, and steady productivity. Your work will help maintain accurate title records and protect the integrity of vehicle ownership transactions in Maine.

What We’re Looking For:

Team

Collaboration:

Ability to work effectively within a team, contributing to shared goals and helping others succeed.

Communication

Skills:

Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity.

Adaptability:
Willingness and ability to adapt to changing priorities, processes, and technologies.

Problem-Solving:
Strong critical thinking skills to identify issues and propose innovative solutions.

Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities.

Professionalism:
Maintain a positive and respectful work environment through thoughtful, courteous interactions.

Key Competencies We Value:

Emotional Intelligence:
Ability to understand and connect with others, showing empathy while maintaining professionalism and accountability.

Conflict Resolution & Feedback:
Skill in managing difficult situations and offering constructive feedback with tact and respect.

Time Management:
Strong organizational and multitasking abilities to balance various responsibilities effectively.

Commitment to Excellence:
Dedication to achieving high standards in service delivery and personal work performance.

Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team  this role, you will:

Ensure compliance with State policies, including human resource and information security protocols governing confidentiality and proper use of state information systems.

Critically review electronic information system input/output; identify and report on data entry and output quality control standards.

Examine motor vehicle title applications and related documents (liens, ownership chain, vehicle/odometer data, and signatures) to verify ownership and regulatory compliance.

Verify, post, reconcile, and update standard documents and financial transactions.

Prepare summary reports and trend analyses; research and analyze complex information to support conclusions and recommendations.

Present information to individuals and groups; recommend…