Grant Specialist - Homeland Security Grant - Limited Period Position

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information.

Department of Defense, Veterans' and Emergency Management - Maine Emergency Management Agency

Job Class Code: 0340
Grade: 22 (Professional/Technical)
Salary: $50,004.87 - $69,781.92/Annually
* Salary includes 6% Stipend

Location:

Augusta, ME

Opening Date:
December 18, 2025

Closing Date:
January 6, 2026

Are you passionate about helping others? Do you excel when working with complex numbers and data?

If emergency management and preparing communities for emerging threats call you to duty to assist others in securing resources and mitigating risk before a major incident occurs, then the Homeland Security Grant Contract Grant Specialist position may be for you.

This pivotal role assists the Grant Manager with management, administration, and enhancement of all FEMA Homeland Security Assistance grant programs. Specifically, this position assists the Grant Manager on four distinct grant programs over multiple fiscal years.

These FEMA grant programs are designed to provide crucial funding to eligible entities for sustainable actions that ultimately enhance preparedness, security, and response capabilities for future incidents.

This position reports directly to the Maine Emergency Management Agency’s State Homeland Security Grant Manager.

• Review and reconcile records across assigned grant programs to ensure financial accuracy, programmatic alignment, and effectiveness of tracking mechanisms.
• Facilitate and execute quarterly programmatic and financial reports in collaboration with MEMA's Budget Office.
• Track project status across all grant recipients and facilitate project closeout.
• Facilitate and coordinate grant award and program closeout in collaboration with MEMA's Budget Office.
• Facilitate and manage reimbursement questions and concerns with State, Local, Tribal, and Territorial (SLTT) entities as needed to ensure programmatic compliance and an effective and efficient reimbursement process.
• Review and assist in the dissemination of policy or programmatic changes/updates as they pertain to the Homeland Security Grants program.
• Support the development and maintenance of strong partnerships and relationships.

• Emergency Management practices and related fields.
• Budget methods, techniques, and practices.
• Structure & functions of state, regional & local government.
• Grants and accessibility of federal and state funds.
• Contract administration practices and procedures.
• Data processing and information services.

• Interpretation of program trends, results, and related data to formulate recommendations.
• Management of multiple priorities with strong problem-solving skills.
• Effective communication in writing and verbally.
• Develop and analyze complex programmatic and financial information.
• Ability to work both independently and in a team environment.

Education, training, and/or experience demonstrating competence in contract or grant administration.

• Experience with procurement preferred.

Questions about this position should be directed to Stephanie Buzzell zell.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart…