Bilingual Accounts Payable

Accountivity is hiring!

Job Title:

Bilingual Accounts Payable

Location:

Aurora, ON
Job Type: Permanent
Salary: $50,/year
Work Model:
In Office
This posting is for an existing vacancy.

• Maintain multiple email inboxes and communicate professionally with vendors, suppliers, and internal divisions
• Review, code, process, and post supplier invoices, payment batches, and journal entries
• Receive invoices, obtain internal approvals, manage payment matching, and process intercompany allocations
• Review and process new vendor setup requests
• Process bank transactions and assist with account reconciliations and statement reconciliations
• Coordinate payment processing with the Sudbury team
• Manage monthly recurring payables and government remittances, including HST/QST
• Utilize Fleetio to upload invoices, update service task line costs, and complete work orders as required
• Maintain purchase order tracking spreadsheets in Excel and reconcile invoices against PO records
• Update PO spreadsheets with invoice details and invoice numbers
• Assist with month-end accrual tracking and reporting related to operational expenses including office supplies, subcontractors, disposal, trucking, and other non-R&M expenses
• Prepare and submit daily, weekly, and monthly reports as required
• Maintain accurate Excel spreadsheets, databases, filing systems, and other records
• Collaborate with multiple departments to resolve invoice discrepancies and vendor inquiries
• Assist with month-end accounts payable and accounting tasks
• Support additional administrative, accounting, and special project duties as assigned

• Minimum 2+ years of full-cycle accounts payable and administrative experience, preferably within a multi-company environment
• Bilingualism (English/French) is mandatory
• Experience processing high volumes of invoices and supporting operational accounting functions
• Proficiency with Sage 300 is strongly preferred
• Experience using Fleetio or similar fleet maintenance/work order systems is considered an asset
• Advanced Microsoft Office skills, particularly Excel (pivot tables, XLOOKUP, reporting functions)
• Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities
• Excellent verbal and written communication skills
• Strong customer service and relationship-building abilities
• Familiarity with Microsoft Teams and digital collaboration tools
• Ability to thrive in a fast-paced environment and make sound decisions under pressure
• Self-motivated with the ability to work independently while contributing positively to a team environment
• Flexible, proactive, and adaptable to changing business needs