Bilingual Accounts Payable

Accountivity is hiring!

Job Title:

Bilingual Accounts Payable

Location:

Aurora, ON
Job Type: Permanent
Salary: $50,/year
Work Model:
In Office
This posting is for an existing vacancy.

Key Responsibilities

Maintain multiple email inboxes and communicate professionally with vendors, suppliers, and internal divisions

Review, code, process, and post supplier invoices, payment batches, and journal entries

Receive invoices, obtain internal approvals, manage payment matching, and process intercompany allocations

Review and process new vendor setup requests

Process bank transactions and assist with account reconciliations and statement reconciliations

Coordinate payment processing with the Sudbury team

Manage monthly recurring payables and government remittances, including HST/QST

Utilize Fleetio to upload invoices, update service task line costs, and complete work orders as required

Maintain purchase order tracking spreadsheets in Excel and reconcile invoices against PO records

Update PO spreadsheets with invoice details and invoice numbers

Assist with month-end accrual tracking and reporting related to operational expenses including office supplies, subcontractors, disposal, trucking, and other non-R&M expenses

Prepare and submit daily, weekly, and monthly reports as required

Maintain accurate Excel spreadsheets, databases, filing systems, and other records

Collaborate with multiple departments to resolve invoice discrepancies and vendor inquiries

Assist with month-end accounts payable and accounting tasks

Support additional administrative, accounting, and special project duties as assigned

Qualifications

Minimum 2+ years of full-cycle accounts payable and administrative experience, preferably within a multi-company environment

Bilingualism (English/French) is mandatory

Experience processing high volumes of invoices and supporting operational accounting functions

Proficiency with Sage 300 is strongly preferred

Experience using Fleetio or similar fleet maintenance/work order systems is considered an asset

Advanced Microsoft Office skills, particularly Excel (pivot tables, XLOOKUP, reporting functions)

Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities

Excellent verbal and written communication skills

Strong customer service and relationship-building abilities

Familiarity with Microsoft Teams and digital collaboration tools

Ability to thrive in a fast-paced environment and make sound decisions under pressure

Self-motivated with the ability to work independently while contributing positively to a team environment

Flexible, proactive, and adaptable to changing business needs

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