Accounts Payable Clerk

The Accounts Payable Clerk is responsible for supporting general accounting functions with a primary focus on accounts payable processing and expense reporting.

This role ensures the accurate and timely processing of invoices, purchase orders, payments, and vendor records while supporting month‑end and year‑end financial activities. The position requires strong attention to detail, organizational skills, and the ability to work in a fast‑paced construction environment.

Key Responsibilities
Accounts Payable Processing

Create, enter, send, and file purchase orders and invoices accurately

Maintain payment tracking and reconciliation spreadsheets

Process electronic transfers, payments, and cheque runs

Monitor accounts to ensure payments are current and accurate

Vendor & Invoice Management

Investigate and resolve invoice discrepancies and misapplied payments

Maintain accurate and up‑to‑date vendor files

Ensure proper documentation and compliance for all transactions

Reporting & Financial Support

Prepare reports and assist with financial analysis as required

Support month‑end and year‑end reporting processes

Assist accounting team with bookkeeping and financial record maintenance

Administrative Support

Perform filing and general administrative duties related to accounting functions

Proofread documents for accuracy, completeness, formatting, and compliance

Support overall team operations and organizational needs as required

Qualifications
Education & Experience

Minimum 2+ years of relevant accounting or accounts payable experience

Construction industry accounts payable experience considered an asset

CORE COMPETENCIES

Accountability & Dependability

Quality Orientation

Consultation & Support

Time Management

Communication Skills

Continuous Learning

Planning & Organization

Ethics & Integrity

KEY CHARACTERISTICS

Strong interpersonal and customer service skills

Excellent written and verbal communication abilities

Strong attention to detail, including proofreading and accuracy

Proficient in Microsoft Office, especially Excel

Experience with Viewpoint software considered an asset

Ability to manage time effectively and work independently

Ability to work in a fast‑paced environment and manage multiple priorities

WORKING CONDITIONS

May be required to attend meetings or presentations as needed

Frequent use of desktop computer and office equipment requiring manual dexterity

Occasional overtime may be required

Ability to lift or move items up to 25 lbs if necessary

EQUAL OPPORTUNITY EMPLOYER
Matheson Constructors is an equal opportunity employer and encourages applications from all qualified candidates. Accommodations are available upon request for candidates participating in all stages of the recruitment process.

Accessibility
Matheson Constructors welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process.

RECRUITMENT NOTICE
Matheson Constructors does not accept unsolicited resumes from recruitment agencies or third‑party firms.

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