Business Services Entry Professional

Overview

Business Services Entry Professional - 33800 University Staff

University of Colorado Anschutz Medical Campus – Department of Obstetrics and Gynecology, Division of Reproductive Sciences

Job Title:

Business Services Entry Professional

Position #: , Requisition #: 33800

Work Location:

Hybrid

85% Day to Day Operations Management

• Execute projects assigned by the Division Chief or Division Administrator
• Support the Division Chief and Division Administrator with calendar management
• Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files
• Assist with courier shipping, receive and distribute mail
• Coordinate catering when needed
• Schedule meetings for internal and external participants
• Manage conference room reservations assigned to the Division
• Process facilities requests
• Ensure Reproductive Sciences (DRS) suite is kept clean and organized at all times
• Manage recruitment interview scheduling, tracking and candidate dispositioning for faculty and research Services Professionals
• Perform procurement functions including travel card, procurement card, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for the division, including travel arrangements and reimbursements for all DRS members
• Participate in organized training and meetings to learn new aspects related to the job and stay current on research, academic policies and procedures, and general campus operations
• Responsible for Reproductive Sciences Seminars, Journal Club, Fellows Chalk Talk including scheduling, catering, itineraries, creation of promotional materials, room reservations and travel coordination for external speakers, honorariums and expenses tracking
• Maintain office supplies inventory; anticipate needed supplies; place orders; verify receipt of supplies
• With required training, provide backup support and assistance to other departmental administrative staff

10% Project Management

• Project coordination for The Lorna Grindlay Moore Launch Award, including announcements, marketing, tracking of applications, meeting coordination and other duties as assigned
• Division level event coordination

5% Other

• Other duties/projects as assigned

Minimum Qualifications

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, public administration, communications, or a directly related field from an accredited institution
• Substitutions: A combination of education and related experience may be substituted for the bachelor's degree on a year-for-year basis, but not for the required experience

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Experience implementing organizational operations and procedures
• Experience using web-based information systems (i.e. People Soft or similar)
• One year of professional budget, HR, financial and/or project management experience

Knowledge, Skills, and Abilities

• Ability to independently perform a wide range of responsibilities
• Excellent verbal and written communication skills
• Ability to maintain cooperative relationships with internal and external parties; positive, motivated, and collaborative professional attitude
• Ability to coordinate and collaborate with multiple internal and external parties
• Ability to work in a fast-paced, diverse environment; exercise independent judgment
• Ability to manage routine and complex assignments with independence
• Detail-oriented with strong organizational skills

How to Apply:

Submit required documents as listed by the posting. Screening of applications begins immediately and continues until the position is filled.

Anticipated Salary Range: $51,437 – $65,428. This position is not eligible for overtime. Total compensation includes benefits. See the university benefits page for details.

Equal Opportunity:
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and staff. We encourage applications from women, ethnic minorities, persons with disabilities, LGBTQ+ individuals, and all veterans.