Business Services Professional; Intermediate or Senior

Business Services Professional (Intermediate or Senior – Open Rank)

University of Colorado Anschutz Medical Campus Department:
Pediatrics, Section of Critical Care

Job Title:

Business Services Professional (Intermediate or Senior – Open Rank) Position #:  

– Requisition #: 41566

Job Summary:

The Department of Pediatrics, Section of Critical Care Medicine, is seeking a Business Services Professional or Business Services Senior Professional. This University Staff (non-classified) position will provide coordination and management for Section administrative activities, including support of divisional leadership and primary support of the Section's Clinical and Translational Research program. Responsibilities will include general administrative support, including scheduling, managing procurement support for the program director and research faculty, coordinating schedules, tracking program resources and output, supporting faculty in preparing manuscripts and presentation slides, ordering supplies and research-related purchases, and more.

Additionally, this role may provide support for the Section's day-to-day operations, including scheduling, credentialing, faculty reviews, and finance/HR reporting, along with supporting grant preparation, manuscript drafting, and submissions. This will be an on-site role with daily on-site requirements. Flexibility of a hybrid arrangement may evolve depending on the success of the candidate in this role.

Key Responsibilities:

The Business Services Professional or Senior Professional is a key team member in the Section of Critical Care with responsibilities spanning research, education, and clinical missions. This role must work closely with the Program Director, Section Head, other faculty members, Section Business Manager, and campus partners to successfully execute the responsibilities outlined below. Division Leader Support (50%) Provide primary administrative support to select division leaders, including answering and directing phone calls, preparing agendas and meeting minutes, composing and editing written correspondence and documents, compiling information and preparing reports, and maintaining filing systems.

Coordinate meetings, including scheduling, room reservations, preparing materials and AV equipment, and taking minutes as necessary. Manage leader travel arrangements, purchases, and reimbursements. Organize and facilitate the faculty annual review process, including scheduling individual review meetings, ensuring leader evaluations are completed, and all required documents are submitted on time. Support grant and manuscript preparation and submission. Assist the leader with other administrative needs as requested.

Clinical and Translational Research Program Support (30%) Provide direct administrative support to the Clinical and Translational Research Director and program faculty, as appropriate. Provide administrative support, including answering and directing phone calls, preparing agendas and meeting minutes, composing and editing written correspondence and documents, compiling information and preparing reports, and maintaining filing systems. Support the program's financial processes and transactions, including ordering, tracking, and maintaining supplies and other inventory, maintaining gift card programs, and tracking and reporting expenses.

Coordinate research and educational activities (e.g., weekly conference meetings) that support the program's curriculum. Collaborate with faculty to develop manuscripts and presentations, including reviewing publisher submission criteria and independently creating/editing documents to ensure compliance with posted guidelines. Develop quarterly reports outlining the program's outputs, including a…