Temporary Coordinator to Chief Marketing, Brand, and Communications Officer

The Temporary Coordinator to the Chief Marketing, Brand, and Communications Officer (CMBCO) provides high-level administrative, operational, and project coordination support to the (CMBCO) while serving as a central resource for the broader department.

Reporting to the CMBCO, this role manages complex scheduling, meeting coordination, departmental communications, budget administration, project tracking, and operational processes that support the successful execution of departmental priorities. The Coordinator also assists with cross-functional initiatives, leadership meetings, reporting, special projects, and day-to-day administrative operations across the team.

This position requires exceptional organization, discretion, professionalism, and attention to detail, with the ability to anticipate needs, manage competing priorities, and maintain confidentiality while supporting executive-level work.

This temporary position works full time (40 hours per week) from Monday, November 30, 2026 through Friday, April 30, 2027 and requires extended hours, including evenings and weekends to meet key deadlines and respond to on-call needs as assigned. This position is required to be based within a commutable distance to Boulder, CO.

Top priorities include but are not limited to…

Managing the CMBCO's calendar, meeting schedules, travel arrangements, and logistical planning while proactively identifying scheduling conflicts and priorities.

Coordinating meeting agendas, preparing presentation materials, document action items, and ensuring timely follow-up on departmental priorities.

Drafting, editing, proofreading, and coordinating correspondence, reports, presentations, and other executive communications.

Managing confidential information with professionalism, discretion, and sound judgment.

Supporting preparation for Leadership meetings, Board meetings, partner meetings, and other high-level engagements.

Serving as a central point of coordination for departmental meetings, communications, workflows, and operational processes.

Coordinating onboarding activities, departmental documentation, organizational charts, and internal resources.

Maintaining departmental files, records, templates, contact lists, and operational documentation.

Supporting coordination of cross-functional projects and departmental initiatives led by the CMBCO.

Assisting with planning department meetings, retreats, leadership sessions, and team events.

Supporting the CMBCO with budget administration, expense tracking, purchase requests, invoice processing, and financial documentation.

Maintaining departmental budget reports, monitor expenditures, and assist with forecasting updates.

Coordinating vendor agreements, contracts, purchase orders, and related administrative documentation.

Partnering with Finance to ensure timely processing and compliance with organizational policies.

Tracking departmental priorities, strategic initiatives, and project timelines to support successful execution.

Supporting data collection, reporting, updates, and maintenance of departmental tracking systems.

Building positive working relationships across the department and with internal stakeholders throughout Sundance Institute.

Contributing to a collaborative, equitable, and inclusive team culture that supports organizational success.

Identifying opportunities to improve administrative processes, operational efficiency, and departmental organization.

Performing other duties and special projects as assigned by the Director in support of departmental priorities and organizational goals.

You have the following direct or transferable qualifications and skills:

2 years of experience providing…