Project Administrator

Intermountain Electric (IME) brings decades of experience as a trusted leader in electrical contracting. Founded in 1946, we began as a small company in Denver, CO, and have since grown to be part of the largest specialty contractor in North America. Today, we work with owners and contractors nationwide, delivering complex construction solutions across various industries, including aviation, mission critical, entertainment, and healthcare.

At IME, our people are our most valuable asset. We are committed to fostering a culture that prioritizes safety, quality, and professional growth. Joining IME is more than just finding a job—it's about building a career with opportunities to advance and make an organizational impact. Power your future with IME and be a part of a team that drives success in every project.

Intermountain Electric, Inc. (IME) is celebrating 80 years of powering progress across Colorado. Our office teams help deliver safe, smart, and reliable electrical solutions through our people and partnerships, the IME Way.

Through strategic planning, collaboration, and technical excellence, and guided by our values of Integrity, Safety, Ingenuity, Relationships, Craftsmanship, and Spark, we empower our professionals to innovate, support our field teams, and strengthen the partnerships that move our work forward.

Join a team where your expertise fuels the systems that keep communities running!

The Project Administrator I supports the Project Admin team through a variety of financial, administrative, and project-related activities that contribute to the successful execution and closeout of projects. This role assists with collections, vendor payment support, project documentation, compliance requirements, and job maintenance while developing a strong understanding of IME's systems, processes, and project lifecycle.

Accounts Receivable & Collections Support

• Contact customers regarding outstanding invoices, payment status, and collection-related inquiries.
• Assist with routine collections follow-up and maintain accurate collection notes and records.
• Coordinate with customers to establish or update payment methods, including ACH payments and checks remitted to IME's lockbox.

Purchase Order & Accounts Payable Support

• Review aging open purchase orders and coordinate with vendors to obtain outstanding invoices.
• Assist in reviewing payment hold reports and identifying items that may be eligible for payment processing.
• Follow up with vendors and internal stakeholders to obtain documentation required for timely invoice payment.

Job Maintenance & Closeout Support

• Review completed projects to determine when they are ready to move into the project closeout process.
• Gather required project manager approvals and supporting documentation for monthly job status updates and submit materials to the PA Manager for processing.
• Assist with project file organization, documentation maintenance, and closeout record preparation.

Document & Compliance Support

• Support Docu Sign routing, tracking, and signature follow-up activities.
• Coordinate the collection of signatures for lien waivers, subcontract agreements, and Work Authorizations (WAs).
• Request certificates of insurance (COIs) and monitor outstanding documentation to support project compliance requirements.
• Ensure project documentation is accurately maintained and saved in the appropriate project files and systems.

Training & Development

• Develop proficiency in JDE, Hubble, Docu Sign, and other systems utilized by the Project Administration team.
• Learn and apply processes related to project booking, change orders, billing, subcontract administration, and project closeout.
• Develop an understanding of how project administration activities…