Business Services Professional; Intermediate or Senior

Overview

Open Rank Business Services Professional (Intermediate or Senior) – University of Colorado Anschutz Medical Campus
Department:
Radiology

Job Title:

Open Rank Business Services Professional (Intermediate or Senior)
Position #:  - Requisition #:37588

Examples of Work Performed:

Senior and Intermediate Levels:

• Maintain an appropriate stock of general office supplies, printer supplies, and other incidentals. Place orders using appropriate purchasing procedures, adhering to purchasing guidelines and requirements, and completing necessary paperwork.
• Manage calendars for section chiefs, vice chairs, including scheduling meetings and assisting in day-to-day workflow.
• Coordinate events for the department, faculty, and office staff, submit expenses for reimbursement, and adhere to financial policies and procedures.
• Assist with Qgenda scheduling and reporting for assigned sections, working closely with section chiefs.
• Assist in resolving faculty concerns regarding data entry in Qgenda and AMION schedules.
• Respond to in-person, written, and telephone requests from faculty, colleagues, and other university personnel.
• Assist in managing all aspects of day-to-day operations of the department by fostering an effective, proactive attitude to provide service, scheduling meetings/space, coordinating catering as needed, planning events, and managing incoming and outgoing mail.
• Additional related tasks as assigned by the supervisor.
• Responsible for promotion and tenure committee and faculty support, which includes scheduling and/or attending meetings, sending out reminders to faculty involved in the review or promotion process, and coordinating workshops.
• Process travel and personal reimbursements for faculty and guests.
• Act as the Marketplace Requester; process procurement requests including CU Marketplace Purchase Orders (POs), Standing Purchase Orders (SPOs), Payment Vouchers.
• Maintain current knowledge of financial processes and guidelines; attend training as needed or required.
• Assist faculty by tracking academic enrichment accounts.
• Interpret and follow current University policies and procedures relating to procurement, travel, and expense reimbursements;
  Assist faculty and guests with expense reports (Procurement and Travel) as needed.
• Confirm that appropriate funds for allocation of expenses comply with all relevant University regulations and policies.
• Support department in other financial duties, including cash handling, deposits, billing, accounts payable, and account management.
• Utilizing Qgenda, this position is responsible for accurate tracking and reporting of monthly employee leave data and records for the payroll liaison.
• Establish and maintain cooperative working relationships with faculty and staff in the department, academic and non-academic section chiefs, and the campus community.

Senior Level Only:

• Effectively handle sensitive and confidential personnel and financial issues on behalf of leadership with tact, discretion, and professionalism.
• Collaborating with the staff and others within the office to identify opportunities to improve processes and implement plans to follow through.
• Answer straightforward questions where possible and provide information about the University and Department policies and procedures.
• Verify appropriate funds for allocation of expenses and ensure financial transactions are appropriate and comply with all relevant University regulations and policies.
• Support department in other financial duties, including cash handling, deposits, billing, accounts payable, and account management.

On-site

• Why Join Us:
  Why work for the University?
• Medical:
  Multiple plan options
• Dental:
  Multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement 401(a) Plan:
  Employer contributes 10% of your gross pay
• Paid Time Off:
  Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit:
  Employees have access to this benefit on all CU campuses
• ECO Pass:
  Reduced-rate RTD Bus and light rail service

Minimum Qualifications:

Intermediate Level:

• A bachelors degree in business, business administration, communications, education, social sciences, healthcare administration, public administration, human resources, liberal arts, organizational development, or a directly related field from an accredited institution.
• One (1) year of professional experience in an academic, health care business environment.

Senior Level:

• A bachelors degree in business, business administration, communications, education, social sciences, healthcare administration, public administration, human resources, liberal arts, organizational development, or a directly related field from an accredited institution.
• Two (2) years of professional experience in an academic, health care business environment.

Substitution (All Levels):

Preferred Qualifications:

• Experience in clinical scheduling and reporting in Qgenda.
• Experience in…