Business Services Professional Intermediate to Senior Professional

Business Services Professional (Open Rank, Intermediate to Senior Professional)

University of Colorado Anschutz Medical Campus Department:
Radiology

Job Title:

Business Services Professional (open rank, Intermediate to Senior Professional) Position #:  

– Requisition #: 41183

Job Summary:

The Business Services Professional provides professional and operational support to the Department of Radiology in a variety of areas, including business and fiscal administration, project coordination, event planning, faculty tenure and promotion oversight, leave tracking and administrative office support. This position supports radiology leadership, faculty, section chiefs, and vice chairs in the department and aids leadership in the faculty promotion and tenure process.

This requires keeping the mid-course review and promotion procedures moving forward and compliant with all University rules, regulations, guidelines and deadlines. The position provides full-cycle event planning support and is responsible for coordinating, strategizing, and executing meetings, official functions on and off campus in compliance with university policies. This position will provide backup support for other professionals on the administrative team.

As such, we seek an independent, detail-oriented, organized, and analytical team member who will excel at the duties and responsibilities outlined below.

Event, Faculty Tenure and Administrative Support for Faculty - 40%:
Assist with the coordination of faculty promotions and tenure processes in the School of Medicine for Radiology faculty at Children's Hospital Colorado, University Hospital and all affiliate hospitals. Serve as liaison and administrative support for leadership involving career development, and promotions and tenure. Assist leadership with coordination of the promotion and tenure processes in the School of Medicine for Radiology faculty at Children's Hospital Colorado, University Hospital and all affiliate hospitals.

This includes:
Successfully tracking and preparing faculty promotion and tenure materials (which may extend to reappointments, promotions, tenure, post-tenure reviews, emeritus/a, distinguished professor and sabbaticals requests) in compliance with University rules, regulations, policies and other guidelines. Establish guidelines, checklists and workflows to manage internal process for faculty promotion or tenure reviews. Consultant on and collaborate with University faculty affairs contacts to resolve issues related to faculty appointment, reappointment, tenure, promotion transactions, post-tenure reviews and reporting, and sabbatical requests and reporting.

Ensuring documentation is complete, accurate and submitted by university deadlines; monitor approval process and craft communications to keep faculty informed. Coordinating data collection and reporting; maintaining records. Manage Vice Chairs' and Section Chiefs' calendars as needed to coordinate and plan meetings, conferences and educational lectures. Uses critical thinking, analysis and evaluation to provide full-cycle event planning for faculty, including but not limited to:
Planning and managing logistics for inception to execution of complex and large-scale events. Guiding the development and management of budgets to ensure planning aligns with any budget restrictions Developing the invitee list, preparing meeting materials, meal planning and securing meeting location. Providing key risk management support to ensure policies, codes and accessibility (ADA) are integrated into the planning process. Developing marketing and promotional strategies for individual events (over multiple mediums and for diverse audiences).

Directly contributing to event set-up and tear down…